Elevator Maintenance and Repairs Contract

The West Virginia Division of Corrections and Rehabilitation (DCR) is seeking an elevator maintenance and repairs contract for the Stevens Correctional Center and Jail located in Welch, West Virginia. The procurement is an Agency Request for Quote (ARFQ) targeting a comprehensive elevator maintenance service for one Otis elevator with a 4,500-pound capacity and five landings. The contract will cover preventative maintenance, inspections, corrective maintenance, repairs, replacement parts, and new equipment installation. Specific deliverables include four annual preventative maintenance visits, with labor categories encompassing regular, overtime, holiday, and emergency services. A non-mandatory pre-bid meeting is scheduled for October 31, 2025, at 10:00 AM EST, with questions due by November 7, 2025, at 2:00 PM EST. The final bid submission deadline is November 14, 2025, at 10:30 AM EST, with the solicitation number ARFQ 0608 DCR2600000066.

The contract is structured as a one-year agreement with potential for four one-year renewals, with a total payment limit of $500,000 including initial term, renewals, delivery orders, and change orders. While no specific set-aside designations are mentioned, contractors must submit a 5% bid bond and provide proof of insurance, including $1,000,000 in commercial general liability and automobile liability coverage. The pricing structure includes estimated annual costs of 100 hours regular labor, 16 hours overtime labor, 8 hours holiday labor, 8 hours emergency labor, and an estimated $5,000 for parts. Bidders are required to quote a percentage markup for new equipment, devices, and replacement parts. The procurement allows for competitive pricing, with estimated quantities noted as being for bid evaluation purposes only. Potential vendors must complete a detailed bidder/vendor information section and provide an authorized signature to formally submit their pricing proposal for the elevator maintenance contract.