Elevator Maintenance and Inspection
Closed State & local contract opportunity Posted
- Solicitation number
- ITB No. 2025-030
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
Opportunity details come from townofpalmbeach.bonfirehub.com. Updated .
About this opportunity
The Town of Palm Beach, Florida is soliciting bids for a full-service term contract for elevator maintenance and inspection services for five hydraulic elevators located across five municipal buildings, including the North Fire Station, Town Hall, Police Department, Central Fire Station, and Par 3 facility. The contract requires a qualified elevator maintenance contractor to perform quarterly service, annual certification of operation inspections, and maintain all elevators in compliance with American Society of Mechanical Engineers (ASME) safety codes and state of Florida elevator regulations. Bidders must be certified elevator maintenance contractors and hold a Certificate of Competency from the Bureau of Elevator Safety. The procurement process includes a non-mandatory virtual pre-bid meeting via Microsoft Teams on September 24, 2025, with bids due on the same date through the Bonfire eProcurement platform. Evaluation criteria will likely include technical qualifications, compliance with safety standards, and pricing, with the contract to be awarded to the lowest responsive and responsible bidder. Contractors must also comply with additional requirements such as wearing uniforms, undergoing fingerprint background checks for the Police Department, and performing work between 7:00 AM and 4:00 PM, Monday through Friday.
The procurement opportunity appears to have no specific set-aside designations for disadvantaged enterprises. Contractors must meet several compliance requirements, including E-Verify registration, maintaining a drug-free workplace, and providing comprehensive insurance coverage with minimum limits of $1,000,000 per occurrence for general liability and auto liability. Vendors must also complete various certification forms, including those related to scrutinized companies, foreign entity compliance, and public records management. While a specific contract value is not explicitly stated, the pricing structure involves a firm price for maintenance and inspection, with additional repairs and parts to be billed on a "Cost Plus" basis. Contractors will be required to submit supplier invoices with their billing, and labor time will be calculated from site arrival to departure. The Town will not pay for trip charges, travel time, or ancillary fees, and the contract is expected to be for a standard term with potential for renewal based on satisfactory performance.
Opportunity text
The Town of Palm Beach, Florida ("The Town") is hereby requesting qualified firms to submit competitive bids to provide a full-service term contract for preventative maintenance, repairs and inspection to four (4) - 3-stop hydraulic elevators, one (1) 2-stop hydraulic elevator in five (5) Town owned buildings. The vendor shall utilize the latest edition of ASME A 17.1 Safety Code for Elevators and Escalators, A 17.2 Inspectors guide for Elevator and Escalators and A 17.3 Safety Code for Existing Elevators and Escalators including any supplements of the American Society of Mechanical Engineers (ASME). The successful proposers shall provide professional service inclusive of all certified manpower, supplies, equipment, tools, parts, materials, lubricants, labor supervision, licenses, travel and any/all incidental expenses incurred in the performance of this contract necessary to provide full preventative maintenance, adjustments, replacement and repair service for the elevators, and associated equipment as listed. If your firm is interested in this solicitation and would like to submit a bid, click the "Prepare your submission" button below; selecting the button in no way obligates you to submit a response to this Invitation to Bid (ITB). SUBMISSION: The Town only accepts online submittal of bids through Bonfire, the eProcurement platform linked to the Town website, promoting a greener footprint. PRE-BID MEETING: A "NON-MANDATORY" Pre-Bid Meeting will be held virtually via the Microsoft Teams meeting platform. Date/Time are specified in the "Events" section. To join the meeting please see the instructions included under "Files" or copy/paste the URL in the "Events" section into your browser. Attendance is strongly encouraged as this will be the only forum to seek clarification directly from the Contract Coordinator and Town staff. AWARD: Award will be made to the lowest responsive and responsible bidder whose bid meets the requirements and criteria set forth in this Invitation to Bid. The Town reserves the right to award to that bidder who will best serve the interests of the Town, and to accept or reject any and/or all bids and to award or not award a contract based on this bid proposal. The Town reserves the right to award on an all-or-none basis or on a line-by-line basis. Prices quoted must be valid for a period of ninety (90) days from the close of the bid. TERM: The duration of the contract based on this invitation to bid shall be for a period of one (1) year with four (4) optional one-year periods, based on satisfactory performance, budget authorization and mutual agreement, for a maximum contract duration of five (5) years. RESPONSIBLE VENDOR DETERMINATION: Respondent is hereby notified that Section 287.05701, Florida Statutes, requires that the Town of Palm Beach may not request documentation of or consider a vendor's social, political, or ideological interest when determining if the vendor is a responsible vendor. QUESTIONS: Any questions related to this solicitation should be submitted through this software platform using the Messages/Vendor Discussion feature. CONTACT: For help with creating an account or submitting a bid, please contact Bonfire Help Desk: Phone: 1 (800) 354-8010 Email: support.bonfire@eunasolutions.com For all other questions, please contact the designated Procurement representative: Ryan Canterbury, Senior Procurement and Contract Agent Phone: (561) 227-7002 Email: rcanterbury@townofpalmbeach.com Due to the Cone of Silence, all communications regarding this solicitation shall be handled solely by Town Procurement Representatives.
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