Elevator Inspection, Repair & Maintenance

Big Muddy River Correctional Center, a facility of the Illinois Department of Corrections, is soliciting bids for elevator registration, inspection, repair, and maintenance services under a five-year contract commencing December 1, 2026, with proposals due October 22, 2026. No set-asides or preference programs apply.

The scope covers preventive maintenance, inspection, repair, replacement, and emergency response for one hydraulic elevator (Dover Elevator Company DMC-1, Serial #EG1052) located in the Academic Building/Multi-purpose Building. The vendor must establish a written preventive maintenance program with mandatory monthly inspections, provide emergency response within two hours of all service calls and within sixty minutes for elevator entrapments, maintain Illinois Office of the State Fire Marshal Elevator Safety Division certification, and submit monthly summary reports. All work is performed at the facility during regular business hours (Monday through Friday, 7:00 a.m. to 4:00 p.m.) with approval from the Chief Engineer; vendor personnel must comply with facility security procedures, background checks, and temporary identification requirements.

The contract term runs five years through November 30, 2031. Vendors must estimate and enter $10,000 for materials at cost across the contract term, with final pricing structured as a BidBuy Purchase Order with separate labor rates and material costs. Prevailing wage requirements under the Illinois Department of Labor apply to maintenance and repair work. Subcontracting is not permitted. General commercial liability insurance of $1 million per occurrence and $2 million annual aggregate, auto liability coverage of $1 million per occurrence, and workers' compensation insurance as required by law are mandatory, with the State named as additionally insured.

Illinois Standard Certifications require vendors to recertify by January 1 of each fiscal year and comply with 34 certification requirements covering legal eligibility, financial standing, ethical conduct, regulatory compliance, tax status, equal employment opportunity, drug-free workplace, cybersecurity, and political contribution restrictions. The contract is contingent upon appropriation of funds and is subject to termination for convenience with thirty days' notice.