B-54023 Elevator Registation Inspection Repair and Maintenance~1.docx

Big Muddy River Correctional Center Contract Elevator Registration, Inspection, Repair and Maintenance

27-426DOC-MUDDY-B-54023

The Parties to this contract are the State of Illinois acting through the undersigned Agency (collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract, the Vendor affirms that the Certifications and Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Vendor’s execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties.

1. SCOPE OF WORK

1.1. OVERVIEW AND PURPOSE:

Big Muddy River Correctional Center is seeking a Vendor to provide a five (5) year contract for elevator registration, inspection, repair and maintenance services.

1.2. SUPPLIES AND/OR SERVICES REQUIRED:

1.2.1. The Vendor shall provide comprehensive preventative maintenance, inspection, repair, replacement, and emergency services for the elevator identified below for the duration of the contract. The Vendor provide all qualified labor, parts, materials, tools, equipment, permits, and fees necessary to maintain the elevator Insafe, reliable, and code compliant operating conditions

Elevators by Building A. Academic Building/Multi-purpose Building

· Dover Elevator Company/DMC-1 Oildale Serial # EG1052

· Type of Elevator: Hydraulic

1.2.2. The Vendor shall establish and maintain a written preventive maintenance program and inspection schedule, subject to approval by the Chief Engineer or designee. The Vendor shall inspect the elevator at least monthly and provide an inspection checklist documenting each inspection and maintenance activity.

1.2.3. Preventative maintenance and repairs shall include, as applicable, all elevator components and systems necessary for safe and reliable operation, including but not limited to:

A. Hydraulic pumping units, motors, plungers, packing, seals, valves, regulators, belts, strainers, tanks, fluids, piping, and controls

B. Controllers, relay panels, electrical components, timers, transformers, wiring, and control systems.

C. Motors, motor generators, tachometers, regulators, bearings, brushes, and related components.

D. Governors, sheaves, shafts, bearings, switches, and tension assemblies.

E. Hoistway and car door equipment, including interlocks, hangers, tracks, guides, operators, contacts, protective devices, thresholds, and closing devices.

F. Guide rails, guide shoes, rollers, gibs, liners, buffers, and related components.

G. Car frames, platforms, safety mechanisms, flooring, and loading/weighing equipment.

H. Car and hall operating fixtures, buttons, switches, indicators, lamps, sockets, and signaling equipment.

I. Machine rooms, Hoistway, pits, sump pumps, and related equipment, including required cleaning and lubrication.

J. Dispatching systems and related controls, where applicable.

K. Any other component, equipment, or system necessary to maintain safe operation and comply with applicable codes and inspection requirements.

L. The Vendor shall repair or replace worn, defective, or unsafe components as necessary, including hoisting ropes, traveling cables, guide shoes, rollers, gibs, and other components when required for proper operation or safety.

1.2.4 The Vendor shall complete all inspections, repairs and upgrades necessary to obtain and maintain the required Certificate of Operation from the Illinois Office of the State Fire Marshal, Elevator Safety Division, for the duration of the contract.

1.2.5 The Vendor shall provide emergency and callback service at no additional charge when required to maintain safe and reliable operation. The Vendor shall respond within two (2) hours of an emergency service call and within sixty (60) minutes when an individual is trapped in an elevator. The Vendor shall charge its regular repair rate for repairs outside its routine maintenance obligations and its overtime repair rate for such repairs performed outside regular service hours, provided the repair is not due to the Vendor’s failure to properly maintain the equipment. Regular service hours are Monday through Friday, 7:00a.m. to 4:00 p.m., excluding holiday. Emergency repair work performed outside regular service hours shall be billed at the rates specified under BidyBuy line items 4,7,10, and 13. Billing time shall begin upon the Vendor’s arrival at Big Muddy River Correctional Center and end upon the Vendor’s departure.

1.2.6 Routine preventative maintenance and repairs shall be performed during normal working hours unless otherwise authorized by the Chief Engineer. All repairs shall be discussed with and approved by the Chief Engineer prior to commencement, except emergency work necessary to protect life or property. The Vendor shall maintain complete service and repair records and provide copies to the Chief Engineer.

1.2.7 The Vendor shall promptly report defective equipment or components requiring repair or replacement. Written recommendations shall identify the defective item, location, nature of the defect, operation impact, and detailed labor and materials cost. No non-emergency repair or replacement shall proceed without written authorization from the Chief Engineer or Chief Administrative Officer.

1.2.8 The Chief Engineer shall require a written estimate before repair or replacement work. Estimates shall include a description of the proposed work and a detailed breakdown of labor, materials, and other costs. Authorized work shall not exceed the approved estimate without additional written authorization.

1.2.9 All replacement parts and materials shall be new, unless otherwise approved, and shall meet applicable manufacturer specifications and code requirements. Materials may be billed at the Vendor’s invoiced cost, with supplier invoices provided upon request.

1.2.10 The Vendor shall provide all tools, equipment, ladders, cleaning supplies, and other items required to perform the work. State property shall not be used unless specifically authorized. The State will provide reasonable access to electricity and hot/cold water but not provide storage for Vendor materials or equipment.

1.2.11 The Vendor shall maintain a safe, clean, and secure work area; comply with all safety and security requirements of Big Muddy River Correctional Center; protect employees, Individuals in Custody, visitors, and property; and review all debris, materials, tools, and equipment at the end of each workday.

1.3. MILESTONES AND DELIVERABLES:

1.3.1. The Vendor shall provide a comprehensive inspection of each elevator identified in Section 1.2.1 by a qualified and certified elevator inspection holding a current Illinois Elevator Inspector license. The Vendor shall coordinate and complete the required annual inspections throughout the term of the contract and shall provide the Chief Engineer with copies of all inspection reports, findings, and certificates upon completion.

1.3.2. The Vendor shall perform all required preventive maintenance, adjustments, lubrication, testing, and routine servicing necessary to maintain each elevator in safe, reliable, and proper working condition throughout the term of the contract. Maintenance shall be performed in accordance with applicable manufacturer recommendations, industry standards, and all applicable federal, state, and local requirements.

1.3.3. The Vendor shall promptly identify, and correct deficiencies, malfunctions, and unsafe conditions discovered during inspections, preventive maintenance, or normal operation Repair and maintenance work shall be performed as needed and in accordance with applicable codes, regulations, manufacturer requirements, and accepted industry practices. The Vendor shall notify the Chief Engineer of any conditions requiring immediate attention or presenting a potential safety hazard.

1.3.4. The Vendor shall utilize skilled, trained, certified, and/or licensed elevator maintenance personnel to perform all inspections, maintenance, testing, troubleshooting, and repair services. Personnel shall maintain all licenses and certifications required by applicable federal, state, and local laws and regulations.

1.3.5. The Vendor shall coordinate and participate in all required inspections, testing, witnessing, and acceptance activities with the State of Illinois licensed elevator inspectors and other applicable regulatory authorities. The Vendor shall be responsible for addressing deficiencies identified during such inspections and shall obtain, renew, and maintain all required elevator permits, certificates, tags, and other documentation required by applicable municipal, county, state, or federal authorities.

1.3.6. The Vendor shall provide the Chief Engineer with a written monthly summary report of all services performed during the preceding month. The report shall include, at a minimum, the elevators serviced, dates of service, preventive maintenance performed, inspections and testing completed, repairs and corrective actions taken, parts and materials used, outstanding deficiencies, recommendations, and any elevator downtime. Monthly reports shall be submitted no later than the 20th working day of each month.

1.3.7. The Vendor shall submit invoices that separately identify labor hours, labor rates, materials, parts, and other authorized costs. Invoices shall include sufficient supporting documentation to identify the elevator serviced, date of work, description of services performed, personnel hours, materials used, and any applicable repair or maintenance authorization.

1.3.8. Vendor shall maintain an emergency response capability throughout the term of the contract. Upon execution of the contract, the Vendor shall provide the Chief Engineer, in writing, with the names and telephone numbers of designated personnel who may be contacted during and after normal business hours for emergency service. The Vendor shall promptly respond to emergency service calls involving elevator entrapments, unsafe operating conditions, equipment failures, or other conditions requiring immediate attention.

1.4. VENDOR/STAFF SPECIFICATIONS:

1.4.1. The Chief Engineer or designee shall coordinate and schedule all Vendor work to minimize disruption to employees and incarcerated individuals. All scheduled work must be approved by the Chief Engineer or designee before commencement. Unless otherwise authorized, work shall be performed Monday through Friday, excluding holidays, between 7:00 a.m. and 4:00 p.m.

1.4.2. All work shall be performed in the presence of the Chief Engineer or designee. Vendor personnel shall sign in and out at the work location using Department of Corrections Form DOC-0134, documenting the date and time of arrival and departure.

1.4.3. Vendor personnel shall wear the temporary identification issued by the Department while on the premises.

1.4.4. If applicable, the Vendor shall provide a list of all toxic substances to be used during service and provide the applicable Safety Data Sheets (SDS) prior to use. All such materials shall comply with applicable Illinois requirements.

1.4.5. The Vendor shall provide a service record for each repair or service call, identifying the nature of the service, repairs performed, labor, and materials used. The Chief Engineer shall review and sign the record, with a copy retained by the Center

1.4.6. All unattended Vendor vehicles shall be locked, with the engine off and keys removed. Vendor personnel and vehicles shall enter and exit through the main entrance. All vehicles entering the facility shall be cleared in accordance with Center security procedures prior to commencement of the contract.

1.4.7. All Big Muddy River Correctional Center security policies and procedures shall apply to Vendor personnel, vehicles, equipment, machinery, and hand tools. Each Vendor employee working on-site shall review and acknowledge the Department's Outside Contractor Booklet before beginning work.

1.4.8. Within five (5) working days of contract award, the Vendor shall submit the names, dates of birth, and Social Security Numbers of all employees requiring on-site access for security background checks. Vendor personnel must successfully complete the required background check before entering the facility and shall sign Department of Corrections Waiver and Consent to Search Form DOC-0036.

1.4.9. Invoices shall be submitted to the Big Muddy River Correctional Center Business Office upon completion of service. Each invoice shall be itemized and includes the date, location, and type of service performed. All invoices and payments shall be reviewed and approved by the Chief Engineer and Voucher Clerk prior to payment

1.5. TRANSPORTATION AND DELIVERY: Pricing is FOB destination with all transportation, set-up, and handling included and paid by the Vendor.

1.6. SUBCONTRACTING:

Subcontractors are not allowed.

1.6.1. Will subcontractors be utilized? |_| Yes |X| No

1.7. WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise disclosed in this section all services shall be performed in the United States. If the Vendor performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the State as a breach of the contract by Vendor.

Vendor shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If the Vendor received additional consideration in the evaluation based on work being performed in the United States, it shall be a breach of contract if the Offeror shifts any such work outside the United States.

· Location where services will be performed: Big Muddy River Correctional Center Value of services performed at this location: 100%

2. PRICING

2.1. TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract price is firm or estimated at the time it is submitted for obligation. The total price of this contract is estimated.

2.2. VENDOR’S PRICING: Vendor’s pricing is located in the Items Tab in the BidBuy Purchase Order. The State includes in this contract the BidBuy Purchase Order as it contains the agreed pricing.

2.2.1. Material costs should be entered as a dollar amount and will be used as a billing mechanism for the material costs associated with jobs. These line items are not a material part of the evaluation process, and the bidder should enter the following amounts in the Unit Cost field of the associated line items when submitting their bid. These amounts are estimates of usage and not guaranteed. Line item “01” – Materials at cost for term of contract – Enter: $10,000.00.

2.3. MAXIMUM AMOUNT: The total payments under the initial term of this contract shall not exceed $______________ without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

3. TERM AND TERMINATION

3.1. TERM OF THIS CONTRACT: This contract has an initial term of five (5) years. If a start date is not identified, the term shall commence upon 12/1/2026 to 11/30/2031. In no event will the maximum total term of the contract, including the initial term, any renewal terms, and any extensions, exceed ten (10) years. Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

3.2. TERMINATION FOR CAUSE: The State may terminate this contract, in whole or in part, immediately upon notice to the Vendor if: (a) the State determines that the actions or inactions of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has notified the State that it is unable or unwilling to perform the contract.

If Vendor fails to perform to the State’s satisfaction any material requirement of this contract, is in violation of a material provision of this contract, or the State determines that the Vendor lacks the financial resources to perform the contract, the State shall provide written notice to the Vendor to cure the problem identified within the period of time specified in the State’s written notice. If not cured by that date the State may either: (a) immediately terminate the contract without additional written notice or (b) enforce the terms and conditions of the contract.

For termination due to any of the causes contained in this Section, the State retains its rights to seek any available legal or equitable remedies and damages.

3.3. TERMINATION FOR CONVENIENCE: The State may, for its convenience and with thirty (30) days prior written notice to Vendor terminate this contract in whole or in part and without payment of any penalty or incurring any further obligation to the Vendor.

Upon submission of invoices and proof of claim, the Vendor shall be entitled to compensation for supplies and services provided in compliance with this contract up to and including the date of termination.

3.4. AVAILABILITY OF APPROPRIATION: This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if (1) the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason (30 ILCS 500/20-60), (2) the Governor decreases the Agency’s funding by reserving some or all of the Agency’s appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly, or (3) the Agency determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or advisable based upon actual or projected budgetary considerations. Contractor will be notified in writing of the failure of appropriation or of a reduction or decrease.

4. STANDARD BUSINESS TERMS AND CONDITIONS

4.1. PAYMENT TERMS AND CONDITIONS:

4.1.1. LATE PAYMENT: Payments, including late payment charges, will be paid in accordance with the State Prompt Payment Act and rules when applicable. 30 ILCS 540; 74 III. Adm. Code 900. This shall be Vendor’s sole remedy for late payments by the State. Payment terms contained in Vendor’s invoices shall have no force or effect.

4.1.2. MINORITY CONTRACTOR INITIATIVE: Any Vendor awarded a contract of $1,000 or more under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund. 15 ILCS 405/23.9.

4.1.3. EXPENSES: The State will not pay for supplies provided or services rendered, including related expenses, incurred prior to the execution of this contract by the Parties even if the effective date of the contract is prior to execution.

4.1.4. PREVAILING WAGE: As a condition of receiving payment Vendor must (i) be in compliance with the contract, (ii) pay its employees prevailing wages when required by law, (iii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the State upon request. Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services. The prevailing wages are revised by the Illinois Department of Labor (DOL) and are available on DOL’s official website, which shall be deemed proper notification of any rate changes under this subsection. Vendor is responsible for contacting DOL at 217-782-6206 or (https://labor.illinois.gov) to ensure understanding of prevailing wage requirements.

4.1.5. FEDERAL FUNDING: This contract may be partially or totally funded with Federal funds. If Federal funds are expected to be used, then the percentage of the good/service paid using Federal funds and the total Federal funds expected to be used will be provided to the awarded Vendor in the notice of intent to award.

4.1.6. INVOICING: By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of this contract, and the amount billed and expenses incurred are as allowed in this contract. Invoices for supplies purchased, services performed, and expenses incurred through June 30 of any year must be submitted to the State no later than July 31 of that year; otherwise, Vendor may have to seek payment through the Illinois Court of Claims. 30 ILCS 105/25. All invoices are subject to statutory offset. 30 ILCS 210.

4.1.6.1. Vendor shall not bill for any taxes unless accompanied by proof that the State is subject to the tax. If necessary, Vendor may request the applicable agency’s Illinois tax exemption number and Federal tax exemption information.

4.1.6.2. Vendor shall invoice at this completion of the contract unless invoicing is tied in this contract to milestones, deliverables, or other invoicing requirements agreed to in the contract.

Send invoices to:

For procurements conducted in BidBuy, the Agency may include in this contract the BidBuy Purchase Order as it contains the Bill To address.

4.2. ASSIGNMENT: This contract may not be assigned or transferred in whole or in part by Vendor without the prior written consent of the State.

4.3. SUBCONTRACTING: For purposes of this section, subcontractors are those with contracts with an annual value exceeding $100,000 and who are specifically hired to perform all or part of the work covered by this contract. Vendor must receive prior written approval before use of any subcontractors in the performance of this contract. Vendor shall describe, in an attachment if not already provided, the names and addresses of all authorized subcontractors to be utilized by Vendor in the performance of this contract, together with a description of the work to be performed by the subcontractor and the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. If required, Vendor shall provide a copy of any subcontracts within fifteen (15) days after execution of this contract. All subcontracts must include the same certifications that Vendor must make as a condition of this contract. Vendor shall include in each subcontract the Standard Illinois Certification form available from the State. If at any time during the term of the Contract, Vendor adds or changes any subcontractors, then Vendor must promptly notify, by written amendment to the Contract, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses, the expected amount of money that each new or replaced subcontractor will receive pursuant to the Contract, and the general type of work to be performed. 30 ILCS 500/20-120.

4.4. AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the performance of this contract and any subcontract necessary to support amounts charged to the State pursuant this contract or subcontract. Books and records, including information stored in databases or other computer systems, shall be maintained by the Vendor for a period of three (3) years from the later of the date of final payment under the contract or completion of the contract, and by the subcontractor for a period of three (3) years from the later of final payment under the term or completion of the subcontract. If Federal funds are used to pay contract costs, the Vendor and its subcontractors must retain their respective records for five (5) years. Books and records required to be maintained under this section shall be available for review or audit by representatives of the procuring Agency, the Auditor General, the Executive Inspector General, the Chief Procurement Officer, State of Illinois internal auditors or other governmental entities with monitoring authority, upon reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any such audit and with any investigation conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under this contract or any subcontract for which adequate books and records are not available to support the purported disbursement. The Vendor or subcontractors shall not impose a charge for audit or examination of the Vendor’s or subcontractor’s books and records. 30 ILCS 500/20-65.

4.5. TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of this contract. Vendor shall continue to perform its obligations while any dispute concerning this contract is being resolved unless otherwise directed by the State.

4.6. NO WAIVER OF RIGHTS: Except as specifically waived in writing, failure by a Party to exercise or enforce a right does not waive that Party’s right to exercise or enforce that or other rights in the future.

4.7. FORCE MAJEURE: Failure by either Party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control and not due to its negligence, including acts of nature, acts of terrorism, riots, labor disputes, fire, flood, explosion, and governmental prohibition. The non-declaring Party may cancel this contract without penalty if performance does not resume within thirty (30) days of the declaration.

4.8. CONFIDENTIAL INFORMATION: Each Party to this contract, including its agents and subcontractors, may have or gain access to confidential data or information owned or maintained by the other Party in the course of carrying out its responsibilities under this contract. Vendor shall presume all information received from the State or to which it gains access pursuant to this contract is confidential. Vendor information, unless clearly marked as confidential and exempt from disclosure under the Illinois Freedom of Information Act, shall be considered public. No confidential data collected, maintained, or used in the course of performance of this contract shall be disseminated except as authorized by law and with the written consent of the disclosing Party, either during the period of this contract or thereafter. The receiving Party must return any and all data collected, maintained, created or used in the course of the performance of this contract, in whatever form it is maintained, promptly at the end of this contract, or earlier at the request of the disclosing Party, or notify the disclosing Party in writing of its destruction. The foregoing obligations shall not apply to confidential data or information lawfully in the receiving Party’s possession prior to its acquisition from the disclosing Party; received in good faith from a third Party not subject to any confidentiality obligation to the disclosing Party; now is or later becomes publicly known through no breach of confidentiality obligation by the receiving Party; or that is independently developed by the receiving Party without the use or benefit of the disclosing Party’s confidential information.

4.9. USE AND OWNERSHIP: All work performed or supplies created by Vendor under this contract, whether written documents or data, goods or deliverables of any kind, shall be deemed work for hire under copyright law and all intellectual property and other laws, and the State of Illinois is granted sole and exclusive ownership to all such work, unless otherwise agreed in writing. Vendor hereby assigns to the State all right, title, and interest in and to such work including any related intellectual property rights, and/or waives any and all claims that Vendor may have to such work including any so-called "moral rights" in connection with the work. Vendor acknowledges the State may use the work product for any purpose. Confidential data or information contained in such work shall be subject to the confidentiality provisions of this contract.

4.10. INDEMNIFICATION AND LIABILITY: The Vendor shall indemnify and hold harmless the State of Illinois, its agencies, officers, employees, agents and volunteers from any and all costs, demands, expenses, losses, claims, damages, liabilities, settlements and judgments, including in-house and contracted attorneys’ fees and expenses, arising out of: (a) any breach or violation by Vendor of any of its certifications, representations, warranties, covenants or agreements; (b) any actual or alleged death or injury to any person, damage to any real or personal property, or any other damage or loss claimed to result in whole or in part from Vendor’s negligent performance; (c) any act, activity or omission of Vendor or any of its employees, representatives, subcontractors or agents; or (d) any actual or alleged claim that the services or goods provided under this contract infringe, misappropriate, or otherwise violate any intellectual property (patent, copyright, trade secret, or trademark) rights of a third party. In accordance with Article VIII, Section 1(a),(b) of the Constitution of the State of Illinois and 1973 Illinois Attorney General Opinion 78, the State may not indemnify private parties absent express statutory authority permitting the indemnification. Neither Party shall be liable for incidental, special, consequential, or punitive damages.

4.11. INSURANCE: Vendor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Vendor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Vendor’s obligation to indemnify, defend, or settle any claims.

4.12. INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor and not an agent or employee of, or joint venturer with the State. All payments by the State shall be made on that basis.

4.13. SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person employed by the State during the term of this contract to perform any work under this contract. Vendor shall give notice immediately to the Agency’s director if Vendor solicits or intends to solicit State employees to perform any work under this contract.

4.14. COMPLIANCE WITH THE LAW: The Vendor, its employees, agents, and subcontractors shall comply with all applicable Federal, State, and local laws, rules, ordinances, regulations, orders, Federal circulars and all license and permit requirements in the performance of this contract. Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such taxes. Vendor shall obtain at its own expense, all licenses and permissions necessary for the performance of this contract.

4.15. BACKGROUND CHECK: Whenever the State deems it reasonably necessary for security reasons, the State may conduct, at its expense, criminal and driver history background checks of Vendor’s and subcontractor’s officers, employees or agents. Vendor or subcontractor shall immediately reassign any individual who, in the opinion of the State, does not pass the background check.

4.16. APPLICABLE LAW:

4.16.1. PREVAILING LAW: This contract shall be construed in accordance with and is subject to the laws and rules of the State of Illinois.

4.16.2. EQUAL OPPORTUNITY: The Department of Human Rights’ Equal Opportunity requirements are incorporated by reference. 44 Ill. Adm. Code 750.

4.16.3. COURT OF CLAIMS; ARBITRATION; SOVEREIGN IMMUNITY: Any claim against the State arising out of this contract must be filed exclusively with the Illinois Court of Claims. 705 ILCS 505. The State shall not enter into binding arbitration to resolve any dispute arising out of this contract. The State of Illinois does not waive sovereign immunity by entering into this contract.

4.16.4. OFFICIAL TEXT: The official text of the statutes cited herein is incorporated by reference. An unofficial version can be viewed at (www.ilga.gov/legislation/ilcs/ilcs.asp).

4.17. ANTI-TRUST ASSIGNMENT: If Vendor does not pursue any claim or cause of action it has arising under Federal or State antitrust laws relating to the subject matter of this contract, then upon request of the Illinois Attorney General, Vendor shall assign to the State all of Vendor’s rights, title and interest to the claim or cause of action.

4.18. CONTRACTUAL AUTHORITY: The Agency that signs this contract on behalf of the State of Illinois shall be the only State entity responsible for performance and payment under this contract. When the Chief Procurement Officer or authorized designee or State Purchasing Officer signs in addition to an Agency, he/she does so as approving officer and shall have no liability to Vendor. When the Chief Procurement Officer or authorized designee or State Purchasing Officer signs a master contract on behalf of State agencies, only the Agency that places an order or orders with the Vendor shall have any liability to the Vendor for that order or orders.

4.19. EXPATRIATED ENTITIES: Except in limited circumstances, no business or member of a unitary business group, as defined in the Illinois Income Tax Act, shall submit a bid for or enter into a contract with a State agency if that business or any member of the unitary business group is an expatriated entity.

4.20. NOTICES: Notices and other communications provided for herein shall be given in writing via electronic mail whenever possible. If transmission via electronic mail is not possible, then notices and other communications shall be given in writing via registered or certified mail with return receipt requested, via receipted hand delivery, via courier (UPS, Federal Express or other similar and reliable carrier), or via facsimile showing the date and time of successful receipt. Notices shall be sent to the individuals who signed this contract using the contact information following the signatures. Each such notice shall be deemed to have been provided at the time it is actually received. By giving notice, either Party may change its contact information.

4.21. MODIFICATIONS AND SURVIVAL: Amendments, modifications and waivers must be in writing and signed by authorized representatives of the Parties. Any provision of this contract officially declared void, unenforceable, or against public policy, shall be ignored and the remaining provisions shall be interpreted, as far as possible, to give effect to the Parties’ intent. All provisions that by their nature would be expected to survive, shall survive termination. In the event of a conflict between the State’s and the Vendor’s terms, conditions and attachments, the State’s terms, conditions and attachments shall prevail.

4.22. PERFORMANCE RECORD/SUSPENSION: Upon request of the State, Vendor shall meet to discuss performance or provide contract performance updates to help ensure proper performance of this contract. The State may consider Vendor’s performance under this contract and compliance with law and rule to determine whether to continue this contract, suspend Vendor from doing future business with the State for a specified period of time, or whether Vendor can be considered responsible on specific future contract opportunities.

4.23. FREEDOM OF INFORMATION ACT: This contract and all related public records maintained by, provided to, or required to be provided to the State are subject to the Illinois Freedom of Information Act (FOIA) notwithstanding any provision to the contrary that may be found in this contract. 5 ILCS 140.

4.24. SCHEDULE OF WORK: Any work performed on State premises shall be performed during the hours designated by the State and performed in a manner that does not interfere with the State and its personnel.

4.25. WARRANTIES FOR SUPPLIES AND SERVICES:

4.25.1. Vendor warrants that the supplies furnished under this contract will: (a) conform to the standards, specifications, drawing, samples or descriptions furnished by the State or furnished by the Vendor and agreed to by the State, including but not limited to all specifications attached as exhibits hereto; (b) be merchantable, of good quality and workmanship, and free from defects for a period of twelve months or longer if so specified in writing, and fit and sufficient for the intended use; (c) comply with all federal and state laws, regulations and ordinances pertaining to the manufacturing, packing, labeling, sale and delivery of the supplies; (d) be of good title and be free and clear of all liens and encumbrances and; (e) not infringe any patent, copyright or other intellectual property rights of any third party. Vendor agrees to reimburse the State for any losses, costs, damages or expenses, including without limitations, reasonable attorney’s fees and expenses, arising from failure of the supplies to meet such warranties.

4.25.2. Vendor shall ensure that all manufacturers’ warranties are transferred to the State and shall provide to the State copies of such warranties. These warranties shall be in addition to all other warranties, express, implied or statutory, and shall survive the State’s payment, acceptance, inspection or failure to inspect the supplies.

4.25.3. Vendor warrants that all services will be performed to meet the requirements of this contract in an efficient and effective manner by trained and competent personnel. Vendor shall monitor performances of each individual and shall immediately reassign any individual who does not perform in accordance with this contract, who is disruptive or not respectful of others in the workplace, or who in any way violates the contract or State policies.

4.26. REPORTING, STATUS AND MONITORING SPECIFICATIONS: Vendor shall immediately notify the State of any event that may have a material impact on Vendor’s ability to perform this contract.

4.27. EMPLOYEMENT TAX CREDIT: Vendors who hire qualified veterans and certain ex-offenders may be eligible for tax credits. 35 ILCS 5/216, 5/217. Please contact the Illinois Department of Revenue (telephone #: 217-524-4772) for information about tax credits.

5. STATE SUPPLEMENTAL PROVISIONS

|_| Agency Definitions

|_| Required Federal Clauses, Certifications and Assurances

|_| Public Works Requirements (construction and maintenance of a public work) 820 ILCS 130/4.

|_| Prevailing Wage (janitorial cleaning, window cleaning, building and grounds, site technician, natural resources, food services, security services, and printing, if valued at more than $200 per month or $2,000 per year) 30 ILCS 500/25-60.

|_| Agency Specific Terms and Conditions

|_| Other (describe)

6. ATTACHMENTS

6.1. Contract

6.2. BidBuy Purchase Order

6.3. Standard Illinois Certification

Big Muddy River Correctional Center Elevator Registration, Inspection, Repair and Maintenance

27-426DOC-MUDDY-B-54023

VENDOR

Phone: Click here to enter text.

Signature:

STATE OF ILLINOIS

City, State ZIP: Ina, IL 62846

Printed Name: Latoya Hughes/James Deen

Official’s Title: Director/CFO

Legal Printed Name: Click here to enter text.

Legal’s Title: Click here to enter text.

Fiscal’s Printed Name: Click here to enter text.

Fiscal’s Title: Click here to enter text.

State of Illinois Contract v.25.4

AGENCY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS

· Agency Reference #: 27-426DOC-MUDDY-B-54023

· Project Title: Elevator Registration, Inspection, Repair and Maintenance

· Contract #: 27-426DOC-MUDDY-B-54023

· Procurement Method (IFB, RFP, Small Purchase, etc.): Small Purchase

· BidBuy / Bulletin Reference #: 27-426DOC-MUDDY-B-54023

· BidBuy / Bulletin Publication Date:

· Award Code:

· Subcontractor Utilization? |_| Yes |X|No Subcontractor Disclosure? |_| Yes |X|No

· Funding Source: General Revenue

· Obligation #:

· Other Preferences?

· Other Preferences?

I certify that:

The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and I am a U.S. person (including a U.S. resident alien).

· If you are an individual, enter your name and SSN as it appears on your Social Security Card.

· If you are a sole proprietor, enter the owner’s name on the name line followed by the name of the business and the owner’s SSN or EIN.

· If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner’s name on the name line and the D/B/A on the business name line and enter the owner’s SSN or EIN.

· If the LLC is a corporation or partnership, enter the entity’s business name and EIN and for corporations, attach IRS acceptance letter (CP261 or CP277).

· For all other entities, enter the name of the entity as used to apply for the entity’s EIN and the EIN.

Name: Click here to enter text.

Business Name: Click here to enter text.

Taxpayer Identification Number:

Social Security Number: Click here to enter text.

or Employer Identification Number: Click here to enter text.

Legal Status (check one):

STATE OF ILLINOIS

TAXPAYER IDENTIFICATION NUMBER

Signature of Authorized Representative:

PREVAILING WAGE CERTIFICATION

This contract calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus amount for fringe benefits) in the county where the work is performed.

The Department publishes the prevailing wage rates on its website at http://www.state.il.us/agency/idol/rates/rates.HTM. The Department revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the Department’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to the Illinois Department of Labor’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.

Pursuant to Illinois Revised Statutes Chapter 48 par. 39 s-1, all companies wishing to bid on State of Illinois Contracts for all public works projects must certify that their employees receive the prevailing wage rate and work under conditions prevalent in the locality in which the work is produced.

Certifying Office of Prevailing Wage

Chicago Office 160 N. LaSalle Street Suite C-1300 Chicago, IL 60601 Phone: 312-793-2800 Fax: 312-793-5257 Springfield Office 900 S. Spring Street Springfield, IL 62704 Phone: 217-782-6206 Fax: 217-782-0596 Marion Office 2309 W. Main Street Suite 115 Marion, IL 62959 Phone: 618-993-7090 Fax: 618-993-7258

The undersigned firm certifies that wages paid to its employees are no less, and fringe benefits and working conditions of such employees are no less favorable than those prevailing in the locality where the contract is to be performed.

Wages for each occupation employed on this contract are:

OCCUPATION MINIMUM HOURLY RATE

Firm Name ________________________________________

By _________________________________________

Date _________________________________________

Note: If the Department of Labor has certified to the Vendor that there is NO prevailing wage certified for the county in which the work is to be performed, the Vendor shall enter “OO” along with the county name in the spaces provided above, sign and return this certification along with the bid.