Elementary Technology Multimedia Systems

The Ludington Area School District issued an Invitation to Bid for Elementary Technology Multimedia Systems equipment and installation services for Ludington Elementary School located at 5771 W Bryant Road in Ludington, Michigan. This procurement seeks qualified contractors to purchase and install new multimedia equipment across instructional facilities to enhance classroom technology capabilities. The project deliverables include multimedia systems equipment and professional installation services designed to support educational instruction. Bidders were required to submit sealed bids on unaltered bid forms provided in the solicitation documents, with all blank spaces completed and signed by an authorized legal officer or agent; physical building inspections were available during the pre-bid conference held on April 30, 2021 at 10:00 a.m. via virtual meeting. Critical deadlines included an Intent to Bid due by May 3, 2021 at 5:00 p.m., a questions and clarification deadline of May 4, 2021 at 5:00 p.m., and the public bid opening scheduled for May 17, 2021 at 1:00 p.m. via virtual meeting. Bid security equal to five percent of the total bid amount was required, either as a bid bond issued by a Michigan-licensed company or as a certified check payable to the Owner. The selected contractor must provide performance and payment bonds equal to one hundred percent of the bid amount, including any accepted alternates, issued by a surety licensed by the State of Michigan.

The solicitation documents do not indicate specific set-aside designations or restrictions limiting bidder eligibility based on business type or disadvantaged enterprise status. No incumbent vendors or current contractors were identified in the available documentation. The bid documents and specifications were available from the Technology Designer, Communications by Design, Inc., upon documented request, though no specific technology infrastructure integration requirements were detailed in the summary materials provided. Faxed or electronically delivered bids were not accepted; only sealed physical submissions were permitted. The Owner reserved the right to accept any bid or portion thereof within ninety calendar days following the bid opening. No specific award value or budget range was disclosed in the procurement notice.