LASD-ElemAV-InviteToBid.pdf

Bid ID: 2710 Communications by Design, Inc.

Issue Date: 04/23/2021 Proprietary Information – All Rights Reserved

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CLASSROOM MULTIMEDIA SYSTEMS

Technology Request for Bid

Ludington Area School District

TABLE OF CONTENTS

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SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 00 – BIDDING & CONTRACT REQUIREMENTS

Section Description 00 01 01 Cover Page 00 01 10 Table of Contents 00 11 16 Invitation to Bid 00 40 00 Bid Forms 00 21 13 Instructions to Bidders 00 65 00 Contract Close-out

DIVISION 27 – TECHNOLOGY SYSTEMS

27 41 16 Multimedia Systems

APPENDICES

Appendix A AV Building Diagrams Appendix B AV Equipment List Appendix C AV Connection Line Diagram

END OF SECTION

INVITATION TO BID

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SECTION 00 11 16

PART 1 - GENERAL

1.01 WORK INCLUDED: CLASSROOM MULTIMEDIA SYSTEMS

A. Ludington Area Schools (Owner) is seeking bids for the purchase and installation of new classroom multimedia equipment and installation.

Proposed systems shall be configured and installed to service Owner’s classrooms across multiple instructional facilities, and as described herein.

B. Project: CLASSROOM MULTIMEDIA SYSTEMS

C. Owner: Ludington Area School District 809 E. Tinkham Ave.

Ludington, Michigan 49431

D. Designer: Communications by Design, Inc.

E. Sites of Work:

1. Ludington Elementary School 5771 W Bryant Road Ludington, MI 49431

1.02 GENERAL DESCRIPTION OF PROJECT SEQUENCE

A. Sequences and dates specified herein are for information only and indicate the plan and intent of the Owner. Actual dates shall be established based on final award of project.

B. Sequence of operations shall be established by the Contractor within the guidelines established by the Owner as required to meet schedules.

C. Schedule:

1. Request for Bid Distributed: April 23, 2021

2. Pre-Bid Meeting: April 30, 2021 at 10:00am

3. Intent to Bids Due: May 3, 2021 by 5:00pm

4. Question and Clarification Deadline: May 4, 2021 by 5:00pm

5. Public Bids Due: May 17th, 2021 at 1:00pm

1.03 TYPES OF BIDS

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A. Bids shall be submitted in total and with required detail for each item bid and as is required herein, and include all portions of the work identified for the individual bid package as specified herein. Bids shall be made on unaltered bid forms as included herein. Bidder shall fill in all blank spaces and the bid shall be signed by a legal officer or agent authorized to bind the bidder to a contract.

1.04 PRE-BID CONFERENCE

A. A pre-bid conference will be held. A discussion of the project and review of bid documents will be followed by a site review and an opportunity to ask questions. Attendance is highly encouraged for all contractors interested in bidding on any components or portions of this project. Attendance at the pre-bid conference will be a factor considered during evaluation of bids.

B. Time: April 30, 2021 at 10:00am

VIRTUAL

Meeting ID meet.google.com/shj-twcu-hau Phone Numbers

(US)+1 786-618-3567

PIN: 864 619 590#

C. Any drawings identified in the table of contents herein will be distributed and reviewed at this conference.

D. Physical building inspections of sites of work will be provided for at this time.

1.05 TIME AND PLACE OF BID RECEPTION

A. Physically sealed bids for the base bid work will be received at the district office and read aloud at a public opening. Bids arriving after the appointed time as determined by the Owner’s representative conducting the public opening, shall be returned unopened. Bids will be accepted beginning forty-eight (48) hours prior to the appointed opening time provided they are in sealed packages and addressed as specified herein.

B. Bid Receipt Deadline: May 17, 2021 at 1:00pm

VIRTUAL

Meeting ID meet.google.com/itj-yoxe-mso Phone Numbers

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(US)+1 786-618-3567

PIN: 515 721 519#

C. Faxed or electronically delivered bids will not be accepted.

1.06 EXAMINATION AND PROCUREMENT OF DOCUMENTS

A. Specifications and any relevant Drawings may be obtained from the Technology Designer. Contractors may obtain copies by documented request to Communications by Design, Attn: Rebecca Szilagy. Requests may be made by:

1. Writing – 4101 Sparks Drive Grand Rapids, Michigan 49546

2. Email – rszilagy@cbdconsulting.com

1.07 BID SECURITY

A. Bid security equal to five percent (5%) of the total bid amount, must accompany each base bid in accordance with the Instruction to Bidders.

B. Bid security shall be either a Bid Bond issued by a company licensed in the State of Michigan to furnish bid security or Certified Check made payable to the Owner.

1.08 PERFORMANCE BOND COVERAGE

A. Selected Contractor(s) will be required to provide a performance bond and payment bond in an amount equal to one hundred percent (100%) of the bid amount including any accepted alternates at the Owner’s discretion. Such bonds shall be issued by surety licensed by the State of Michigan and acceptable to the Owner.

1.09 OWNER’S RIGHT TO REJECT BIDS

A. The Owner reserves the right to reject any and/or all bids. The Owner reserves the right to accept a bid, or portion thereof by issuance of a valid purchase order within ninety (90) calendar days following the bid opening. No bids may be withdrawn during this time without the specific approval of the Owner.

B. Withdrawal of any Bids after the opening time without specific approval by Owner may result in forfeiture of required bid security by Bidder.

1.010 DEFINITIONS

A. “Owner” is intended to mean Ludington Area Schools, a general powers school district.

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B. For purposes of this project, the terms “Architect”, “Engineer” and “Designer” are used synonymously to refer to Communications by Design, Inc., a Michigan Corporation.

C. The term “Bidder” refers to any organization properly and accurately submitting a complete “Intent to Bid Form” prior to the required time specified herein and subsequently properly submitting completed set of bid documents as specified herein.

D. The term “Contractor” herein is a reference to the firm(s) eventually selected by the Owner to provide the intended system(s), or any portion thereof, and fulfill the terms of the contract.

E. The term Contract is a reference to the collective set of documents, drawings, diagrams, Owner’s Purchase Order, Addenda and all other materials as provided for herein defining arrangement between Owner and Contractor.

F. The term Addenda (or Addendum) are that portion of the Contract consisting of modifications, amendments, deletions or substitutions to the contract documents issued prior to the execution of the Contract.

END OF SECTION