Elementary Schools Photography Services

Corvallis School District 509J (CSD) is conducting an Intermediate Procurement for elementary school photography services across nine elementary schools in Benton County, Oregon. The solicitation seeks a photography contractor to provide comprehensive imaging services including individual student and staff photos, classroom composites, retakes, and various digital and physical deliverables. The initial contract term spans three years from July 1, 2025 to June 30, 2028, with potential for two additional years of renewal. Key requirements include providing an affordable photo package under $20 and a complimentary 'hardship' photo package for students at Title I-A and non-Title I-A schools. The contractor must produce and deliver photo directories, ID cards, classroom composites, and specific digital files to the schools. Proposals are due on December 13, 2024 at 1:00 PM Pacific Time, with the solicitation emphasizing the need for high-quality, cost-effective photography services that meet the district's comprehensive documentation needs.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contractor must meet extensive insurance requirements, including maintaining workers' compensation, commercial general liability, automobile liability, and sexual abuse and molestation insurance with specific coverage limits. For commercial general liability, the minimum requirement is $2,000,000 per occurrence and $3,000,000 annual aggregate, with similar comprehensive coverage specifications for other insurance types. While specific budget ranges are not detailed in the documents, the emphasis on affordable photo packages suggests a cost-conscious approach. The district requires the selected vendor to provide certificates of insurance, name the district as an additional insured, and maintain coverage throughout the contract period. Contractors must also be prepared to provide comprehensive digital and physical photographic services across multiple elementary school sites, demonstrating technical capability and logistical flexibility.