Electronic Timekeeping

The Caddo Parish Sheriff's Office (CPSO) in Shreveport, Louisiana is conducting a Request for Proposals (RFP) for a comprehensive electronic timekeeping system to serve approximately 700 employees. The procurement seeks a fully integrated solution that includes software, implementation services, and physical timeclocks with mandatory integration into the existing Tyler Technologies ERP Human Resources and Payroll system. Required system features include web-based applications, physical timeclocks with biometric identification, mobile applications for iPhone and Android, geolocation security, supervisor time approval, leave request management, employee scheduling, overtime tracking, and custom reporting capabilities. Proposals are due by 2:30 p.m. on June 16, 2025, with a mandatory virtual Q&A session scheduled for May 23, 2025, at 2:30 PM. Vendors can submit proposals electronically via Bidnet Direct or through paper submissions to the Sheriff's Office, with the contract to be awarded on an "all-or-nothing" basis to a single vendor. The evaluation criteria will focus on total compliance with specifications, pricing, vendor experience, and overall responsiveness to the RFP requirements.

The RFP indicates a preference for Louisiana-based products, potentially invoking state statutory provisions for product preferences under Louisiana law 38:2251. The timekeeping system must maintain data on a CPSO-controlled server and allow employees to access their historical information. While specific budget ranges are not explicitly stated, the comprehensive nature of the system and its requirement to serve 700 employees suggests a significant investment. No specific set-aside designations for disadvantaged enterprises are mentioned in the provided documentation. The system must integrate with the existing Tyler Technologies ERP platform, indicating a need for technical compatibility and potential vendor expertise in enterprise system integration. Vendors will need to demonstrate robust technical capabilities, comprehensive feature sets, and the ability to successfully implement a complex timekeeping solution that meets the specific operational needs of the Caddo Parish Sheriff's Office.