Electronic Health Record Procurement and Implementation Consultant for Yamhill County

Yamhill County, Oregon, through its Health and Human Services Department, is seeking an Electronic Health Record (EHR) Procurement and Implementation Consultant to guide the selection and implementation of a new EHR system. The project aims to replace the current EHR for multiple health and human services programs, including Family & Youth, Adult Behavioral Health, Public Health, and Intellectual and Developmental Disabilities. The selected consultant will be responsible for developing a comprehensive project plan, conducting requirements analysis, issuing an RFP for the new EHR solution, evaluating vendor proposals, negotiating contracts, and overseeing the implementation process. Key deliverables include a detailed project timeline, RFP documentation, vendor evaluation reports, and implementation guidance. The consultant must remain objective throughout the procurement process and not promote specific EHR solutions. Proposals were originally due on February 27, 2023, but have been extended to March 1, 2023, at 3:00 PM due to weather events. The project timeline anticipates beginning work upon contract execution and completing EHR implementation by February 2024.

The RFP does not specify any specific set-aside designations or restrictions on responding organizations. The county is open to both cloud-based and on-premise EHR solutions and seeks a fully integrated, HIPAA-compliant system that can accommodate the varied and evolving requirements of its health programs. No incumbent vendor is mentioned, and no predetermined budget has been established for the consulting services. The procurement is structured as a fixed-cost, deliverable-based project rather than a staff augmentation contract. While no maximum award amount is specified, the county has set aside resources for the EHR solution and implementation. The consultant will need to work closely with Yamhill County Health and Human Services and potentially extend services to the City of Manzanita. The project emphasizes flexibility, with the county seeking proposals that range from advisory-only to active project management approaches.