Electronic document management system (edms)

The Florida Department of Environmental Protection (DEP) has issued a Request for Information (RFI) seeking information from interested parties on enterprise-level Electronic Document Management System (EDMS) solutions. The RFI outlines DEP's current EDMS, called OCULUS, which houses over 14.5 million documents and supports up to 400 concurrent users. DEP is seeking an EDMS that can provide robust document lifecycle management, advanced search capabilities, mobile accessibility, workflow automation, reporting, and integration with existing DEP systems. Vendors are asked to provide details on their EDMS offerings, including implementation plans, maintenance agreements, customer references, and pricing models. The RFI schedule includes a deadline of August 26, 2024 for responses, and DEP may use the information gathered to potentially issue a future competitive solicitation.

The RFI does not identify any set-aside designations or restrictions on the types of organizations that can respond. There is also no incumbent vendor listed, as this is an information gathering exercise rather than a procurement action. DEP's current OCULUS system is used across the entire organization and integrates with several internal administrative and regulatory systems. The RFI does not provide a specific budget or anticipated award value, but notes that DEP is open to all possible pricing and licensing models for the new EDMS solution.