Electronic Ballot Transmittal System

This state and local contracting opportunity is for an Electronic Ballot Transmittal System issued by the Illinois State Board of Elections. The system must be compliant with the Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) and provide accessible voting for Illinois voters with print disabilities. Key required features include on-demand ballot lookup, UOCAVA ballot request, accessible vote-by-mail application, data integration with Illinois' election management systems, ballot package customization, and voter/election authority communication. The initial contract term is 3 years, with the State having the option to renew for up to 7 additional years. Bidders must submit their bids electronically through BidBuy by June 28, 2024 and the system must meet specific technical, security, and accessibility requirements including SOC 2 Type II, WCAG 2.1, and penetration testing. Pricing must be submitted through the BidBuy system, and the State may include a discount for prompt payment. The contract is subject to the Illinois Procurement Code and may be partially or fully funded with federal funds. The State reserves the right to award the contract to the lowest responsive and responsible bidder.

The contract opportunity does not appear to have any set-aside designations or restrictions on the types of organizations that can respond. The contract was previously awarded to Democracy Live Inc. DBA Democracy Live for a 3-year term with seven 1-year renewal options, for a total potential contract term of 10 years and a total award amount of $3,031,000. The estimated financial return to the State or the estimated gross revenue to the vendor is not provided, nor are any Business Enterprise Program (BEP) or Veteran's Business Program (VBP) utilization goals included.