BOE B-43573 notice-of-award-form SPO Signed.pdf

Notice of Award Form

State of Illinois Chief Procurement Office for General Services Notice of Award V.24.2

Agency and Awarded Vendor Information

Description: Electronic Ballot Transmittal System

Bid Number: 24-587BOE-ADMIN-B-43573 Agency: State Board of Elections

Vendor Selected for Award: Democracy Live Inc. DBA Democracy Live

Line Item Description:

The Illinois State Board of Elections is seeking a Military and Overseas Voter Empowerment ("MOVE") Act compliant Electronic Ballot Delivery System that is already developed and capable of immediate deployment or deployable with minimal configuration for military and overseas voters and a voters with print disabilities under 10 ILCS 5/19-26. Please see the Invitation To Bid attachment for more details and requirements.

Total Award Amount 3,031,000.00 Number of unsuccessful bidders/offerors 0

Terms (Add Renewal Terms as appropriate) Length Value

Initial Term 3 years 945,000.00

Year 4 renewal option Milit 1 year 298,000.00

Year 5 renewal option Milit 1 year 298,000.00

Year 6 renewal option Milit 1 year 298,000.00

Year 7 renewal option Milit 1 year 298,000.00

Year 8 renewal option Milit 1 year 298,000.00

Year 9 renewal option Milit 1 year 298,000.00

Year 10 renewal option Mil 1 year 298,000.00

Delete Renewal Term Add Renewal Term 1,2,3

Farm Leases and Concessions

Value to the State:

Estimated Financial Return to the State for the Life of the Contract (Includes Renewals)

Value to the Vendor:

Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals)

Business Enterprise Program/Veterans Business Program Awarded bidder/offeror BEP/VBP Utilization Plan Goals 30 ILCS 575/7 (6)

% of VBP Per Utilization Plan: 0 % of BEP Per Utilization Plan: 0

State of Illinois Chief Procurement Office for General Services Notice of Award V.24.2

List each bidder or offeror's name Total bid amount

The name(s) of the certified BEP vendor(s) identified in the bidder's or offeror's submitted utilization plan

The Percentage of the bid's amount awarded to certified BEP vendor(s) identified in the utilization plan

Democracy Live Inc. DBA Democracy Live 3,031,000.00 N/A N/A

*NA indicates that the offeror's pricing remained sealed.

Add Row Delete Row

Agency Contact

Contact Name: Tony Langan Telephone Number: 217-524-7912

Email Address: TLangan@elections.il.gov Fax Number:

Street Address: 2329 S. MacArthur Blvd. City: Springfield

State: Illinois Zip Code: 62704

SPO Written Determination for Contract Award Decision

General - Applies to Split Awards, Award to Other than Lowest Responsible and Responsive Bidder. The Rationale described by the purchasing agency in the recommendation to award seems reasonable, and serves as the basis for the contract decision.

Invitation for Bid - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder.

Invitation for Bid award with Domestic Products preference - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder by applying the Procurement of Domestic Products preference.

Request for Proposal - Based on factors set forth in the Request for Proposal, the contract has been awarded to the offeror whose proposal is most advantageous to the State.

Other:

Signature Field Date:

State of Illinois Chief Procurement Office for General Services Notice of Award V.24.2 Page of Agency and Awarded Vendor Information Terms (Add Renewal Terms as appropriate) Length Value Initial Term Farm Leases and Concessions Estimated Financial Return to the State for the Life of the Contract (Includes Renewals) Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals) Business Enterprise Program/Veterans Business Program Awarded bidder/offeror BEP/VBP Utilization Plan Goals 30 ILCS 575/7 (6) List each bidder or offeror's name Total bid amount The name(s) of the certified BEP vendor(s) identified in the bidder's or offeror's submitted utilization plan The Percentage of the bid's amount awarded to certified BEP vendor(s) identified in the utilization plan *NA indicates that the offeror's pricing remained sealed.

Agency Contact SPO Written Determination for Contract Award Decision 11.0.0.20130303.1.892433.887364

Act compliant Electronic Ballot Delivery System that is already developed and capable of immediate deployment or deployable with minimal configuration for military and overseas voters and a voters with print disabilities under 10 ILCS 5/19-26. Please see the Invitation To Bid attachment for more details and requirements.