Electrical Switchgear and Panelboards

The City of Madison Finance Department has issued Request for Quotation (RFQ #5427-0-2025-TJ) for electrical switchgear and panelboards to be utilized by the Engineering Department. The procurement encompasses five specific electrical components: a Square D switchboard (277/480V, 2500A main breaker with multiple feeders and surge protection), a Square D disconnect switch (600V, 400A), a Square D transformer (225 kVA dry type), an AMP Manufacturing service connection cabinet with current transformer provisions (3000A), and a Milbank meter socket (277/480V, three phase). The solicitation covers jurisdictions within Dane County, including Mattoon Village, with a specific delivery location at 4602 Sycamore Ave, Madison, WI 53704. Quotations are due by August 19, 2025, at 2:00 PM CST, and will be evaluated based on multiple factors including cost, quality, compatibility, warranty, delivery, and vendor past performance. Vendors can submit quotes via email to bids@cityofmadison.com or through the City's eProcurement system, Vendor Access, and must complete both Form A (Price Proposal) and Form B (Bidder Information) as part of their submission.

The procurement includes a local vendor preference policy that provides scoring advantages to registered local suppliers, which may influence vendor selection. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the RFQ suggests a competitive bidding process open to multiple vendors. Pricing must include shipping charges FOB Madison, with the expectation that the award will be made to the most advantageous responsive and responsible bidder. The technical specifications include detailed requirements for each electrical component, with specific manufacturer part numbers referenced for certain items. Although a precise budget range is not specified, the comprehensive nature of the electrical equipment procurement suggests a significant investment in infrastructure upgrades for the City of Madison's Engineering Department. Vendors should be prepared to demonstrate technical compatibility, provide comprehensive warranty information, and show proof of ability to meet the precise specifications outlined in the RFQ documentation.