RFQ 5427 -VA.pdf

Rev. 07/28/2016-RFQ 5427.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5427-0-2025-TJ

For: Electrical Switchgear and Panelboards

Released Date: Tuesday, August 05, 2025

Due Date: Tuesday, August 19, 2025 @ 2:00 PM CST

City Agency: Engineering

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:

https://www.cityofmadison.com/finance/purchasing/vendor-resources

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources

REQUEST FOR QUOTATION RFQ # 5427-0-2025-TJ

RFQ 5427.doc Page 2

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

William McMahon City of Madison Department

(608) 261-9654 wmcmahon@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Tammy Jones City of Madison Purchasing Services bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

REQUEST FOR QUOTATION RFQ # 5427-0-2025-TJ

RFQ 5427.doc Page 3

5 SPECIFICATIONS

The City of Madison is seeking quotes for Electrical Switchgear and Panelboards.

Item No. Quantity Description 1 1 Square D

Switchboard 277/480 V, Three Phase, 3 Wire, 2500 A Main Breaker, 65K AIC

NEMA 1

Feeders:

2 – 1200 A 3 pole breakers 1 – 250 A 3 pole breaker 1 – 600 A 3 pole breaker 1 – 30A 3 pole breaker for Surge Protection Device 160K A/Phase

2 1 Square D Disconnect 600 V, 400 A, Three Phase, 3 pole, Non-Fusible Switch

NEMA 1

3 1 Square D Transformer 225 kVA, 480 V Primary, 208 V Secondary, Dry Type

NEMA 1

4 1 AMP Manufacturing and Supply Service Connection Cabinet w/ Current Transformer Provisions.

3000A, 600V,Three-Phase, Aluminum Bus

Manufacturer Part Number:

MGESCC30CT

5 1 Milbank Meter Socket 277/480 V, Three Phase, 13 Terminal

Manufacturer Part Number:

UC7449-XL

The delivery address for all items is 4602 Sycamore Ave, Madison, WI 53704. Call Engineering Operations at 608-266-4430 at least 24 business hours prior to delivery.

Rev. 07/28/2016-RFQ-FormA-PriceProposal..doc

Form A: Price Proposal

RFQ #: 5427-0-2025-TJ Electrical Switchgear and Panelboards

This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Item No.

Quantity Description Days to Delivery After Receipt of Order

Price

1 1 Square D Switchboard 277/480 V, Three Phase, 3 Wire, 2500 A Main Breaker, 65K AIC

NEMA 1

Feeders:

2 – 1200 A 3 pole breakers 1 – 250 A 3 pole breaker 1 – 600 A 3 pole breaker 1 – 30A 3 pole breaker for Surge Protection Device 160K A/Phase

2 1 Square D Disconnect 600 V, 400 A, Three Phase, 3 pole, Non- Fusible Switch

NEMA 1

3 1 Square D Transformer 225 kVA, 480 V Primary, 208 V Secondary, Dry Type

NEMA 1

4 1 AMP Manufacturing and Supply Service Connection Cabinet w/ Current Transformer Provisions.

3000A, 600V,Three-Phase, Aluminum Bus

MGESCC30CT

5 1 Milbank Meter Socket 277/480 V, Three Phase, 13 Terminal

UC7449-XL

Total Price

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-RFQ-FormB-BidderInfo..doc

Form B: Bidder Information

RFQ #: 5427-0-2025-TJ Electrical Switchgear and Panelboards

This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing

Vendor Access Information for RFQ

The City of Madison is allowing vendors to submit their quotes through a new eProcurement system called Vendor Access. This is completely optional. Vendors may still email their submission to City of Madison Bids

To submit through Vendor Access, please follow these steps:

1) Ensure that your company has an account with Vendor Access. There are sign-up instructions located in the top right corner if you click this symbol:

The instructions are also available in the following documents:

New Vendor Registration New User Sign Up Linking to an Existing Vendor

If you are a current City of Madison vendor, and don’t know your vendor ID number, please email Vendor Support

2) Once at the home screen, select Bids on the left panel.

3) On this new page, you can search and view City of Madison bids. To submit a bid the procurement must have a status of “Accepting Proposals” and must not be past the due date.

4) Find the procurement you are interested in, and click the arrow on the right:

mailto:bids@cityofmadison.com mailto:bids@cityofmadison.com https://cityofmadisonwi.tylerportico.com/va/vendor-access/registration https://www.cityofmadison.com/finance/documents/purchasing/VendorRegistration.pdf https://www.cityofmadison.com/finance/documents/purchasing/AccountInstructions.pdf https://www.cityofmadison.com/finance/documents/purchasing/LinktoExistingVendor.pdf mailto:vendorsupport@cityofmadison.com

5) To submit a proposal, click “Create Proposal” in the top right corner:

6) On the Items page, list the Unit Price for each item. And click Next.

7) For the Evaluation page, answer the local vendor question and click “Submit Answer” and Next.

8) On the Attachments page, upload Forms A and B, and any other necessary documents that you completed for the RFQ. You can upload by clicking the up arrow symbol and then Next.

9) For the Review page, review your submission, make any changes, and click “Submit”.

10) Once the bid has been submitted you can view its status by clicking on Bids on the left panel and navigating to the “My Bids” tab.

11) Once the solicitation has been completed, you will be emailed a summary of the scoring. The summary will also be posted in Vendor Access under the “Attachments” tab.

RFQVendorAccessInstructions