Electrical online testing, term contract

Palm Beach County Board of County Commissioners, through its Purchasing Department, is issuing a Request for Quotation (RFQ) for Electrical Online Testing services under a term contract. The procurement seeks qualified vendors to perform online partial discharge (OLPD) testing of medium voltage (1000-35,000 volts) and low voltage (50-1,000 volts) electrical equipment, including cable systems, switchgear, transformers, and rotating machines, while the equipment remains energized and in service. Quotations must be submitted for three line items: a daily rate for the first day of testing, a daily rate for subsequent days, and a per-report fee following eight hours of testing. Required qualifications include NETA certification for all engineers and technicians, a minimum of three years of field experience in online partial discharge testing, completion of at least 200 similar projects, and employment of Level 4 NETA technicians and Level 2 NETA helpers. Insurance requirements mandate Commercial General Liability coverage of $500,000 per occurrence, Business Auto Liability of $500,000 combined single limit, and Workers' Compensation coverage. The submission deadline is November 22, 2022, at 4:00 p.m. local time at the Palm Beach County Purchasing Department. The contract will be awarded on an all-or-none basis to the lowest responsive and responsible quoter, with a twelve-month initial term and options to renew for four additional twelve-month periods subject to mutual written agreement and annual appropriations.

The procurement includes set-aside preferences for small, minority, and women-owned business enterprises (SBEs, MBEs, and WBEs) certified with Palm Beach County, provided they submit bids within 10% of the lowest bid. Local preference of 5% may apply to vendors maintaining permanent business locations in Palm Beach County. Pricing must remain firm throughout the initial and renewal terms with no escalation clauses permitted. The anticipated contract value is $80,000 over the initial twelve-month period, although Palm Beach County reserves the right to increase or decrease this amount based on actual service requirements. No incumbent vendors or current contractors are identified in the solicitation materials. Services will be ordered on an as-needed basis, with work required to begin within five days of notification to the awarded vendor.