Electric Motor Evaluation, Maintenance and Repairs

The North Texas Municipal Water District (NTMWD) is soliciting sealed bids for a comprehensive electric motor evaluation, maintenance, and repair contract covering over 1,000 electric motors across nine counties and 150 locations. The procurement seeks qualified contractors capable of providing 24/7 emergency repair services, performing annual preventative maintenance, and conducting comprehensive asset assessments for motors ranging from 1/2 HP to 6,000 HP. Key deliverables include on-site and shop-based repair services, data collection and analysis, and flexible maintenance support for various wastewater treatment and pump facilities. The solicitation (No. 26-006-V) will be awarded using a best value methodology with specific evaluation criteria: price (35%), prior experience (30%), methodology and approach (20%), and company overview and qualifications (15%). A pre-bid meeting is scheduled for Friday, October 17, 2025, at 9:00 AM Central via Webex, with final bid submittals due on Wednesday, October 29, 2025, at 11:00 AM Central. The contract will have an initial one-year term with options to automatically renew for four additional one-year periods, not exceeding a total of five years.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The contract includes provisions for cooperative purchasing, allowing other governmental entities to potentially utilize the awarded contract. Pricing will be firm for the initial contract period, with potential Consumer Price Index-based adjustments in subsequent years for the Dallas-Fort Worth-Arlington area. The district intends to issue multiple contract awards and rotate contractors for individual jobs, suggesting a flexible procurement approach that can accommodate various service providers. While specific budget ranges are not explicitly stated, the bid pricing form includes comprehensive rate structures for different labor categories, including shop labor, field service, controls, and engineering rates across straight time, overtime, and emergency service levels. Bidders are required to provide detailed hourly rates and optional percentage discounts on parts, materials, supplies, and new equipment. The extensive inventory of pumps and motors detailed in Attachment A indicates a complex and potentially significant maintenance requirement across multiple treatment and lift stations.