Electric Motor and Pump Repair Services

George Mason University, a public institution of higher education in Fairfax County, Virginia, issued Request for Proposals GMU-CM0224-26 to solicit competitive proposals for Electric Motor and Pump Repair Services for the University's Facilities Department. The procurement encompasses comprehensive repair, overhaul, installation, and reconnection services for electric motors and pumps, including uninstalling, diagnosing, repairing, and returning equipment to operational condition. Services must comply with specified standards including ANSI/EASA AR100-1998, IEEE standards, NEMA standards, and ISO mechanical vibration standards, and must address typical equipment from manufacturers such as B&G, Aurora, and Taco pumps, as well as motors from Baldor, Reliance, WEG, and US Motors. The contractor must maintain 24-hour emergency service availability with on-site response within two hours of notification and provide specialized services including laser shaft alignment and dynamic balancing. Evaluation criteria include product and service quality (25 points), contractor qualifications and experience (20 points), methodology (25 points), price offered (20 points), and SWaM certification status (10 points) for a total of 100 points. The proposal submission deadline is May 11, 2026 at 2:00 PM Eastern Time via George Mason's Bonfire Portal; responses to contractor questions are due by April 24, 2026, with answers posted by April 30, 2026; committee evaluation is scheduled for May 12-20, 2026, with potential oral presentations the week of May 25, 2026; finalist negotiations are anticipated May 25-29, 2026; and notice of award is expected June 1, 2026.

The contract includes a Small Business Subcontracting Plan requirement and evaluation of SWaM (Small, Women-owned, and Minority-owned Business) certification status as a selection criterion worth 10 points. The pricing structure consists of three components: a percentage markup (not to exceed a specified amount) for parts used in repairs, hourly labor rates for on-site regular-time and overtime work as well as in-shop regular and overtime labor, and discount rates on original equipment manufacturer purchases for specified pump and motor brands. The contractor must provide hourly rates inclusive of travel expenses for trips within a 50-mile radius of George Mason's Fairfax campus, with travel beyond this radius reimbursed per GSA per diem rates. Payment options include 2%/10 Net 30 terms, Net 20 through Virtual Payables credit card program, or Net 30 via Paymode-X electronic transfer. The contract term is one year from the effective date with four successive one-year renewal options, though no specific contract value or budget range is disclosed in the RFP documentation. All submissions must comply with Virginia's Purchasing Manual for Institutions of Higher Education and George Mason's Standard Contract terms, with no modifications permitted to sovereign immunity waivers, indemnification agreements, insurance maintenance, binding arbitration, or attorney's fees provisions.