Electric Distribution Contractor Services - Request for Proposal (RFP)

The City of Georgetown Electric Department is seeking electric distribution contractor services through a Request for Proposal (RFP) for overhead and underground distribution work. The procurement focuses on minor upgrades to the city's 12.47 kV distribution system, with work to be issued on a project-by-project basis from August 2025 through June 2026. Anticipated projects include overhead reconductoring, line extensions, single-phase to three-phase conversions, pole replacements, and underground conductor installations. Contractors must provide personnel such as Crew Supervisors and Line Technicians (Classes A, B, C) along with necessary equipment including pickup trucks, line trucks, bucket trucks, and trailers. Evaluation criteria will include technical capability, experience, compliance with laws, financial resources, and ability to perform required services. The proposal is due on July 30, 2025, at 2:00 PM EST, with a tentative award date in August 2025 and potential contract renewal option after July 2026. Contractors must maintain an active safety program and provide comprehensive insurance coverage of $1,000,000, including general liability, auto liability, workers' compensation, and builder's risk insurance.

The RFP appears to have a local vendor preference component, as evidenced by the Mandatory Local Vendor Submittal Form, which requires vendors to declare their residency status in Georgetown City/County. No specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documents. Contractors must obtain applicable city business licenses and permits prior to commencing work. While no incumbent vendors are listed, the city reserves the right to accept or reject any proposal based on its Municipal Code and policies. The RFP does not specify a precise budget range or total contract value, instead indicating that work will be issued on a project-by-project basis with no guarantees of work volume. Interested contractors must submit detailed hourly rates for personnel and equipment, with pricing to comprehensively include labor, equipment, materials, taxes, insurance, business license fees, and all associated costs. The city is not exempt from federal or state excise taxes, and bidders must confirm they are authorized representatives with no collusive intent.