Election Code Printing

The State of Illinois is seeking a printing contractor to produce the 2025 Illinois Election Code, a comprehensive publication that requires printing 725 copies of detailed statutory material with annotations from 10 ILCS 5/1-1 through the 2024 legislative session. The publication must include a foreword page, table of contents, index, and both Illinois and U.S. Constitutions, with specific formatting requirements including a coil-bound soft cover in white with red lettering. The contractor will be responsible for submitting a price quote prior to printing, providing a complete page proof for approval, and ensuring the final product includes mandatory text such as "Printed by the Authority of the State of Illinois" and the January 2025 date. Delivery is mandated within 45 working days from the award date, with the publication needing to meet precise specifications outlined in the printing specifications document. The contract opportunity is posted on February 4, 2025, with proposals due by February 13, 2025, giving potential vendors approximately nine days to prepare and submit their responses to the Illinois State Board of Elections.

While no specific set-aside designations are explicitly stated in the documents, the standard terms and conditions indicate some provisions for minority contractors, including a $15 fee for those awarded contracts over $1,000. The contract may be partially or totally funded with federal funds, which could introduce additional compliance requirements. The standard terms require vendors to maintain comprehensive insurance coverage, including $1,000,000 per occurrence in General Commercial Liability and Auto Liability. Record-keeping requirements mandate that contractors maintain documentation for three years (or five years if federal funds are involved), with the State retaining audit rights. Though a specific budget range is not disclosed, the requirement for 725 copies suggests a moderate-scale printing project. Potential bidders should be prepared to demonstrate printing capabilities, attention to detailed specifications, and ability to meet strict delivery timelines for this official state publication.