EEOS90825 State Controller's Office Request for Proposal Part-Time Event-Based Videographer & Photographer Services in Northern California

The California State Controller's Office (SCO) Public Affairs Office is seeking part-time, event-based professional videography and photography services for events throughout Northern California, which encompasses 47 counties. The contract, identified as RFP Number EEOS90825, will have a two-year term with potential one-year extension options. Key deliverables include capturing videos and photos of the California State Controller and other officials during events, creating a digital media library, and producing social media, website, and internal communications content. Proposers must have a minimum of three years of experience photographing government, public sector, or corporate executives, and must own reliable photography and videography equipment. The evaluation process will assess technical proposals across multiple criteria, including desirable qualifications, work methodology, references, and an interview, with a total possible score of 1,230 points. The proposal submission deadline is August 13, 2025, with an anticipated award date of September 1, 2025, and contract start date of October 1, 2025. Proposers must provide key staff capable of performing photographer or videographer duties and demonstrate proficiency in video production, editing software, and web compliance.

The solicitation includes a mandatory 25% Small Business participation requirement and encourages Disabled Veteran Business Enterprise (DVBE) participation. Proposers must submit comprehensive documentation of their experience, including specific project details, references, equipment lists, and a publicly accessible portfolio containing at least 10 published videos or photography samples. The contract anticipates approximately 4,160 total hours over the 24-month period, with an additional $50,000 allocated for travel expense reimbursement. Travel expenses within the Sacramento area will not be compensated, but pre-approved travel expenses in other regions will be reimbursed according to California Department of Human Resources guidelines. Contractors must provide their own equipment, including cameras, light kits, microphones, and tripods, and are required to arrive at events at least one hour prior to the start time. While specific pricing details are not included in the initial documents, the solicitation emphasizes the importance of detailed reporting on subcontractor involvement and maintaining compliance with state regulations.