eDiscovery Document Processing

The Wisconsin Department of Justice-Division of Legal Services (DOJ-DLS) issued a Request for Quotation (RFQ) DOJ-Q17-03 on April 17, 2017, seeking qualified vendors with e-Discovery software capabilities to process electronic data for litigation discovery purposes. The procurement requires a contractor to provide comprehensive document processing services, including data ingestion, de-duplication, de-nisting, advanced culling and searching, metadata spreadsheet production, load file generation, and conversion of documents to PDF and paper formats with Bates numbering. Specific technical requirements include processing an estimated 250 GB of data annually and providing up to 100 hours of project management and culling work. The RFQ mandated a rapid submission timeline, with proposals due by April 19, 2017, at 2:00 p.m. Central Time. The contract term is intended to be one year, with a standard one-week turnaround for deliverables and the ability to accommodate urgent situations with shorter timelines. Evaluation criteria focus on selecting the lowest responsive and responsible bidder, with pricing to be submitted on a per-unit basis across multiple service categories.

The solicitation includes provisions for minority business enterprises and disabled veteran-owned businesses certified by the Wisconsin Department of Administration, which may receive a 5% preference in the evaluation process. Bidders must submit a completed Quotation Response Sheet and Signature Page, along with compliance documentation including Standard Terms and Conditions (DOA-3054), Supplemental Standard Terms and Conditions for Services (DOA-3681), a Sample Contract for Services, and a Non-Disclosure Agreement. The state reserves the right to accept or reject any quotations and modify quantities based on actual needs, with no guaranteed minimum purchases. Pricing must remain firm for 60 days from the RFQ due date, and contractors must provide data return through encrypted DOJ Citrix ShareFile shared folders. The contract requires comprehensive insurance coverage, including commercial general liability and professional liability insurance of at least one million dollars, and mandates compliance with applicable safety regulations and labor laws. While no specific budget range is explicitly stated, the estimated annual service volumes provide insight into potential contract value.