Edinburg Fire Department Station 3 - Heating Ventilation and Air Conditioning to include New Ducts and Vents

The City of Edinburg, Texas (Hidalgo County) is issuing Request for Bids (RFB) #2025-12 for the installation of a new heating, ventilation, and air conditioning (HVAC) system at Edinburg Fire Department Station 3, located at 1221 East University Drive. The procurement includes furnishing and installing complete HVAC systems with new ductwork, diffusers, grilles, insulation, and controls, designed to serve multiple areas of the fire station including the gym, sleeping quarters, offices, and conference rooms. The project specifications, prepared by Trinity MEP Engineering, LLC, detail requirements for two primary air handling units (AHU-1 and AHU-2) with corresponding condensing units, sheet metal ductwork, flexible ducts, centrifugal fans, and associated electrical infrastructure, with all materials and installation methods required to comply with ASHRAE, SMACNA, NFPA, NEMA, ASTM standards and the 2018 International Building, Mechanical, and Electrical Codes. The base proposal includes the core HVAC installation with two optional alternates: Alternate 1 for High Volume Low Speed (HVLS) fans and Alternate 2 for replacement of approximately 3,000 square feet of ceiling tile, grid, and light fixtures, along with a $20,000 contingency amount. A pre-proposal virtual meeting is scheduled for April 1, 2025, at 9:00 am, with optional site visits available between April 2-4, 2025, from 8:00 am to 5:00 pm by contacting the Fire Chief or Deputy Chief; the proposal submission deadline is April 29, 2025, at 3:00 pm, with electronic submissions required through the city's procurement portal using encrypted, time-sensitive electronic bidding procedures.

This project is being funded in whole or in part by the Community Development Block Grant Program (CDBG), which imposes federal compliance requirements on bidders, including non-discrimination provisions, Davis-Bacon prevailing wage rates, and Buy America regulations. Prospective bidders must submit numerous certifications and forms, including conflict of interest disclosures, equal employment opportunity documentation, and verification of compliance with state laws regarding boycotts and discriminatory practices. A Bidders List has been prepared identifying eight potential vendors in the Edinburg area, including Central Air and Heating Services, Weslaco Air Conditioning, Continental Refrigeration, Aircool Tech, D&F, Rio Comfort Mech, AIN Mechanical, and Rigney LLC, though the solicitation is open to all qualified contractors meeting the specified requirements. The city reserves the right to reject any or all bids and to award the contract to the most advantageous bidder; no specific contract award value is disclosed in the available documentation, though the comprehensive scope of work, technical specifications, and CDBG funding suggest a significant municipal infrastructure investment. All submitted bids are protected through encryption and time-sensitive decryption mechanisms synchronized to an atomic clock, with bid contents remaining confidential until after the established due date and time, at which point authorized Purchasing staff may open and evaluate proposals.