Easton Janitorial

The Maryland Motor Vehicle Administration is soliciting bids for janitorial services at its Easton Branch under an Invitation for Bids designated as a Small Business Reserve procurement, with questions due November 5, 2026 and bids due November 16, 2026. Award eligibility is limited to vendors certified by the Governor's Office of Small, Minority & Women Business Affairs (GOSBA). The MBE and VSBE subcontracting goals are both 0%. The mandatory site visit and pre-bid conference were scheduled for November 2, 2026, and that date has passed.

The facility is the MVA Easton Branch at 9148 Centreville Road in Easton, Talbot County, Maryland, covering approximately 8,850 square feet of customer service areas, restrooms, offices, and public spaces. The contractor must supply labor, cleaning supplies, equipment, tools, supervision, insurance, and transportation, with an on-site working supervisor and crew working Monday through Saturday from 7:30 a.m. to 10:30 a.m., excluding state holidays. Required work includes daily, weekly, and monthly cleaning, quarterly high dusting, HVAC vent cleaning, and soft surface vacuuming, plus semi-annual window cleaning, carpet extraction, vinyl tile maintenance, floor stripping and waxing, and tile and grout deep cleaning. Janitorial supplies must come from Blind Industries and Services of Maryland to the extent available and must meet the Maryland Green Purchasing Committee's specification for environmentally preferable janitorial supplies. Required insurance includes commercial general liability of $1 million combined single limit per occurrence, crime coverage of at least $1 million, workers' compensation, and automobile and commercial truck coverage.

The IFB sets a three-year term with no renewal options, while the bid form references a base three-year period with optional years. Pricing is firm fixed price. Award goes to the lowest responsive bid from a responsible bidder, and the MVA will make a single award without guaranteeing any business volume. Section A lump-sum pricing for highlighted line items is the sole basis for award and must cover all labor, materials, equipment, supervision, permits, overhead, profit, and escalation. Sections B and C are for billing and reconciliation only and are not used in evaluation. Bidders may include an extra work allowance in their total evaluated price, and the IFB includes a $5,000 extra work allowance in the contract award. The source does not state a total contract value.