East Putnam Regional RO Membrane Replacement Project - Rebid

Putnam County Board of County Commissioners is seeking sealed bids for the East Putnam Regional RO Membrane Replacement Project (Bid No. 25-08), a comprehensive infrastructure upgrade located at 223 Putnam County Blvd., East Palatka, FL 32131. The project involves a phased replacement of three Reverse Osmosis (RO) membrane trains, with specific requirements including the procurement of 84 Toray TMG20D-440 membrane elements for each train, 24 Protec side port vessel endcap head seals, and six permeate port to membrane adapters. Bidders must have successfully completed at least two similar projects and been in business for a minimum of three years. Sealed bids were due by 2:00 pm EST on February 10, 2025, with submission requirements including one original hard copy, one duplicate copy, and one USB drive with documentation in PDF format. The project timeline is set for February 25, 2025 to June 19, 2025, with 90 calendar days for substantial completion and 100 calendar days for final completion. Contractors are required to perform a minimum of 40% of the work themselves and provide comprehensive insurance coverage, including $1,000,000 in commercial general liability insurance.

Two vendors submitted bids for this project: Harn R/O Systems, Inc. and Professional Water Tech, with Harn R/O Systems, Inc. being the intended awardee at $223,535.00. The project does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The existing infrastructure includes PRO-8-450-SP pressure vessels with a tracing code of 37537-U, and the project requires contractors to remove existing membranes, pig pressure vessels, load new membrane elements, record serial numbers, start up new membranes, adjust flows, and collect startup data. Spatial constraints have been detailed in the addenda, with specific measurements provided to assist bidders in understanding the installation environment. The project allows for substitute membranes if they meet dimensional specifications and are functionally equivalent. The bid tally shows a significant price variance between the two bidders, with Professional Water Tech's base bid at $360,114.00, suggesting potential differences in proposed equipment, installation approaches, or project scope interpretation.