Earthwork Services (Rebid)

The City of Sebastian, Florida has initiated an Invitation to Bid (ITB) #25-02-ITB for comprehensive Earthwork Services across Indian River County, seeking qualified contractors to perform extensive excavation, filling, and grading services. The procurement covers a wide range of municipal infrastructure maintenance tasks, including clearing and grubbing of roots and stumps, filling and grading grassed areas, preparing sub-grades for slabs, foundations, walks, and pavements, and excavating and backfilling utility systems and building structures. Contractors must provide all necessary labor, materials, equipment, and supervision, with the ability to perform precise grading using laser-guided equipment. The bid was released on October 14, 2024, with electronic submissions due on November 4, 2024, at 2:00 PM local time, and the City Council recommendation of award scheduled for November 20, 2024. Bidders must have a minimum of three years of experience performing earthwork services for local and county government agencies, maintain a Florida office, and potentially provide a local business tax receipt if located in Sebastian or Indian River County.

The City reserves the right to make multiple awards and has established a local vendor preference policy that may provide advantages to local businesses meeting specific criteria. While no specific set-aside designations for disadvantaged enterprises were explicitly mentioned, the bid allows for subcontractors with prior written approval from the Public Works Department. Subcontractors must be pre-approved, and the primary contractor remains responsible for regulating and guaranteeing their work. The initial contract term is two years, with potential for two additional one-year renewal terms. Pricing is comprehensive and includes unit rates for various earthwork activities, equipment rental, and labor, with a maximum 10% markup on materials not specifically listed in the fee schedule. The bid was designed to establish a flexible contract mechanism for the City to procure earthwork services on an as-needed basis, with pricing differentiated between standard working hours, nights/weekends, and emergency response scenarios.