E911 Project - see attachment for RFP details

Kent Intermediate School District (Kent ISD) in Grand Rapids, Michigan is seeking competitive bids for a comprehensive Enhanced 911 (E911) solution through this Request for Proposal issued on October 29, 2019, with a submission deadline of 1:00 pm on November 7, 2019. The procurement encompasses complete E911 system implementation across 15 Kent ISD buildings totaling approximately 694,309 square feet, including educational service centers, career and technical centers, and school locations. The deliverables include all required hardware, software, delivery, installation, and waste disposal services with no separate charges permitted to Kent ISD. Key system requirements include accurate Public Safety Answering Point (PSAP) location information delivery, VoIP telephony support, IP phone movement tracking, SIP-based 911 call delivery through dedicated 911 trunks, room-level location identification, remote worker support, security alerts via multiple notification methods, emergency call monitoring and recording capabilities, and emergency call reporting functionality. The E911 solution must support the existing Mitel MiVoice Connect IP-PBX system and integrate seamlessly with current network infrastructure including Cisco and Ruckus equipment, with Addendum A clarifying specific equipment quantities including 840 Mitel IP 480G handsets, 50 Mitel IP 485G handsets, 20 Mitel IP 655 handsets, and 50 Mitel Connect Client soft phone licenses. Bids must be submitted in sealed envelopes to Cindy Meyer at Kent ISD, 1655 E Beltline NE, Grand Rapids, MI 49525, with public opening immediately following the deadline, and award anticipated following Kent ISD Board approval on November 18, 2019; all proposals must remain firm for 90 days after bid receipt, with technical questions directed to cindymeyer@kentisd.org or through SigmaVSS.

All bidders must submit sworn and notarized affidavits disclosing any familial relationships with school board members or the superintendent, as well as certification of non-compliance with Iran Economic Sanctions Act requirements. Michigan-based businesses may receive prioritization consideration in the evaluation process. No incumbent vendors or current contractors are identified in the procurement documents, as this represents a new system implementation rather than a continuation of existing services. Bidders should detail their pricing structure and licensing models in their proposals, with all costs inclusive of delivery, installation, and waste disposal to be treated as non-taxable charges to Kent ISD as a federally constituted government body. No specific budget range or award value is disclosed in the available procurement documents, requiring interested vendors to develop competitive proposals based on the comprehensive technical specifications and requirements outlined in the RFP and its addendum.