E-Rate Bid - Network Instructure

Clio Area Schools issued a Request for Proposal (RFP) for Category II E-Rate eligible network infrastructure equipment and services for the 2021-2022 fiscal year. The procurement encompasses 187 Ruckus r650 wireless access points, one wireless controller (available in physical, virtual machine, or cloud-based configurations), 15 APC Smart-UPS SRT 2200VA units, one APC 3000VA Smart UPS unit, and licensing for 70 existing Ruckus r610 access points plus the new controller. Eligible services include installation, activation, initial configuration, design, engineering, project management, and on-site training. Bidders must possess a valid Service Provider Identification Number (SPIN) and Federal Communications Commission Registration Number (FCCRN), demonstrate working knowledge of the E-Rate program, maintain compliance with Universal Service Fund requirements, and commit to full participation in the E-Rate application and reimbursement process. Successful vendors must provide proof of appropriate technical certifications, submit Iran Economic Sanctions Act compliance certification, include a notarized familial disclosure statement, and maintain records for ten years while responding to audit questions within three days. The original bid submission deadline was February 19, 2021 at 11:59 AM, with an addendum extending the deadline to March 3, 2021 at 12:00 Noon, and the bid opening scheduled for the same date and time via Zoom. Questions were due by February 11, 2021, with responses provided by February 16, 2021. All bid pricing must remain firm throughout the E-Rate Year 24 funding period, with costs clearly separating taxes and shipping as line items while distinguishing E-Rate eligible versus ineligible items.

The RFP does not specify set-aside designations or restrictions limiting responses to particular organizational types or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement documents. The contract term begins July 1, 2021 and ends June 30, 2022, with the district retaining the right to terminate annually without penalty. Award notification will be made before March 25, 2021, and the district reserves the right to negotiate best and final offers and award to one or more contractors at its sole discretion. No specific budget range or award value is listed in the procurement documents; however, the district will fund non-eligible items through district funds while E-Rate provides discounts on eligible equipment and services. Bidders acknowledge receipt of all addendums on the bid form, as failure to do so may result in disqualification.