E-Procurement System

The North Carolina state and local contract opportunity involves a comprehensive E-Procurement System procurement for Mecklenburg County and Cleveland Town. The Request for Proposal (RFP 269-2025-131) seeks a cloud-based procurement solution that will provide seamless integration with existing enterprise systems including Workday ERP, E-Builder, DocuSign, and B2G Now. The primary deliverables include a robust, user-friendly E-Procurement platform that supports efficient procurement workflows, ensures compliance, and offers scalability for future organizational needs. Key objectives include real-time system integration, compatibility with current financial reporting structures, and enhanced procurement process management. The RFP requires vendors to demonstrate comprehensive technological capabilities, including cloud security, ADA compliance, and advanced system interoperability. Proposal submissions are due by September 24, 2025, with the RFP originally posted on July 23, 2025. Vendors must complete multiple supplementary documents, including a Vendor Questionnaire, Cloud Security Questionnaire, Reference Form, and various certification forms to be considered.

The procurement opportunity appears to be open to a wide range of technology vendors without explicit set-aside designations for disadvantaged enterprises. Potential respondents must complete extensive documentation, including the Byrd Anti-Lobbying Certification, Debarment Certification, and a detailed Exceptions Form. The procurement requires vendors to integrate with existing technological infrastructure, specifically Workday ERP, E-Builder, DocuSign, and B2G Now platforms. While specific budget ranges are not explicitly stated in the provided documentation, the comprehensive nature of the RFP suggests a significant technological investment. Vendors must demonstrate robust security protocols, with specific attention to SaaS security requirements and cloud-based system protections. The procurement process includes multiple evaluation components, including technological capabilities, integration potential, security compliance, and overall system effectiveness. Respondents will be comprehensively evaluated based on their ability to meet the detailed requirements outlined in the Requirements Matrix and associated documentation.