DY-346 3 part NCR

The Michigan Department of Technology, Management & Budget (DTMB) Printing Services is conducting a Request for Quote (RFQ) #25*0318 for the procurement of 5,000 units of DY-346 3 Part NCR forms. The solicitation is specifically seeking print services from qualified vendors, with evaluation criteria including pricing, turnaround time, Michigan-based production, and overall vendor experience. The procurement process involves a competitive bidding approach, with five vendors submitting proposals: Rotary, Image Printing, Walker, Qualfon, and Smart Source. Key evaluation metrics prioritize best value, which allows for potential selection of a higher-priced bidder if superior qualitative factors are demonstrated. The solicitation has a tight timeline, with the original posting date of March 27, 2025, and a proposal due date of March 28, 2025. Vendors were required to submit comprehensive bids and were given an opportunity to electronically protest the award through Vendor Self Service, subject to strict deadline enforcement.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The bid tabulation revealed that three vendors (Rotary, Image Printing, and Walker) were confirmed as Michigan-based printers, which may have provided a slight competitive advantage. The recommended vendor, Rotary, submitted the lowest bid at $585.00 with an 18-working day turnaround time, meeting all evaluation criteria. The total potential award value ranges from the lowest bid of $585.00 to the highest bid of $1,062.50, representing a significant variance in pricing among the competing vendors. No information was provided about incumbent vendors or existing technological infrastructure requirements. The procurement appears focused solely on the production of 3-part NCR forms with an emphasis on competitive pricing and local manufacturing capabilities.