Duress Alarm Upgrades and Services

The Colorado Department of Human Services, Division of Contracts and Procurement, is issuing a Request for Proposals (RFP2026000239) for a Personal Duress Alarm (PDA) System upgrade and ongoing services at the Hawkins High-Security Building on the Colorado Mental Health Hospital in Pueblo (CMHHIP) Campus. The procurement requires an authorized Actall Corporation supplier or installation company to replace the existing outdated 300-transmitter sensor system with a new Atlas Gateway-based PDA system to support approximately 229 patients and staff members with real-time emergency notification, location identification, and life safety capabilities. The scope of work encompasses system design, installation, configuration, commissioning, training, documentation, and ongoing monitoring and maintenance services across the facility's multiple wings and secure electronics rooms, including the provision of one Hubsens Locating Appliance, 300 ATLAS Heavy Duty Transmitters, 152 ceiling-mounted ATLAS LoRa Locators, 12 outdoor-mounted ATLAS LoRa Locators, and 23 POE-capable ATLAS Gateways. Key deliverables include equipment procurement through Actall vendors, installation of 24-port Cisco POE switches in secure electronics rooms, multimode SFP modules for fiber connectivity, new fiber installation or utilization of existing infrastructure, Level 1/Level 2 testing completion for each wing before progression, Level 3 testing by Actall upon completion of each wing, comprehensive administrator-level and end-user training materials, system documentation including operating manuals and troubleshooting guides, and successful functional testing with location accuracy verification and activation and notification testing prior to system acceptance. The vendor must be registered to do business in Colorado, registered in CORE, registered with SAM.gov, and participate in the federal E-Verify program before contract execution. Background checks are required for vendors with direct contact with vulnerable persons. Evaluation will be based on project goals, scope of work, system functionality, emergency response capabilities, integration with post-incident processes, service outcomes and metrics, and training and documentation. Critical deadlines include a mandatory pre-bid conference on May 12, 2026, at 10:00 a.m. at 1600 West 24th Street, Building 140, Pueblo, Colorado, a mandatory walkthrough on May 18, 2026, at 10:00 a.m., written questions due by May 19, 2026, at 10:00 a.m. to Jamie.gott@state.co.us, and electronic proposal submissions due by May 26, 2026, at 10:00 a.m. to JG_2026.g6o73oim17p4x586@u.box.com, with a public opening scheduled for May 18, 2026, from 10:30 a.m. to 10:45 a.m. via Google Meet.

The RFP documents do not identify any specific set-aside designations for disadvantaged enterprises, small businesses, or other targeted categories, nor do they reference any incumbent vendors or current contractors for this upgrade project. The existing infrastructure requiring integration includes the outdated 300-transmitter sensor system that will be replaced, the facility's network infrastructure to which the new system must connect, and the RLDatix system through which incident reports will be automatically generated following duress activations. The system is air-gapped with no internet access and therefore does not require remote monitoring services, placing responsibility on the contractor for ensuring on-site testing and operational support. The contract structure includes a base year plus four optional renewal years, with the anticipated contract start date of June 15, 2026, though specific award values or budget ranges are not disclosed in the available procurement documents. Proposals must be submitted in electronic format and shall not exceed 20 pages, with the State reserving the right to waive mandatory requirements, contact references, request presentations, and conduct site visits at its discretion. Any protests regarding the procurement must be submitted in writing within ten business days to the Procurement Director.