DSU is requesting quotes to replace & May Hall Heat Exchanger

Dickinson State University (DSU) is seeking competitive proposals for a heat exchanger replacement project at May Hall, located at 291 Campus Drive in Dickinson, North Dakota. The procurement, identified as solicitation number 110.6-5-18-025, requires a comprehensive heat exchanger installation with full implementation no later than September 30, 2025, and a targeted delivery date of August 15, 2025. A mandatory on-site walk-through is scheduled for Monday, July 7, 2025, at 2:00 PM Mountain Time, which potential vendors must attend to be considered for the contract. Proposals must be submitted by July 17, 2025, through specified methods including email to Procurement Officer Trent Myran or upload to the State Procurement Office Online system. The university will evaluate proposals based on lowest responsible vendor status, considering factors such as conformity with specifications, delivery terms, quality, and serviceability. Vendors must provide delivered prices inclusive of transportation and handling charges, understanding that DSU holds a tax exemption (number E-2001) and will not pay sales tax.

The procurement appears to be open to all qualified vendors without specific set-aside designations or restrictions on organizational types. DSU reserves the right to reject proposals that do not meet specifications and will process payments within 45 calendar days of receiving a correct invoice. The university will accept government credit card payments and requires vendors to comply with all applicable state and federal procurement laws. While specific budget ranges are not explicitly detailed in the provided documentation, the comprehensive nature of the heat exchanger replacement suggests a significant capital investment. Vendors must be prepared to provide full installation services, demonstrate technical competence in heat exchanger replacement, and meet the stringent timeline and quality requirements set forth by Dickinson State University. The contract will likely involve direct coordination with university facilities management and require precise technical execution to minimize disruption to campus operations.