May+Hall+Heat+EX25.docx
DOCX document 48 KB Posted
- Solicitation number
- 110.6-5-18-025
- Issued by
- Stutsman County, North Dakota
About this file
This document is a Request for Proposals (RFP) issued by Dickinson State University for a heat exchanger replacement project at May Hall, located at 291 Campus Drive in Dickinson, North Dakota. The solicitation, numbered 110.6-5-18-025, seeks proposals for a complete heat exchanger installation with a mandatory on-site walk-through scheduled for Monday, July 7, 2025, at 2:00 PM Mountain Time. The project requires full installation no later than September 30, 2025, with a targeted delivery date of August 15, 2025. Interested vendors are required to submit their proposals by the closing deadline of July 17, 2025, through one of several specified submission methods, including email to the Procurement Officer Trent Myran or upload to the State Procurement Office Online system.
The RFP specifies that award will be made to the lowest responsible vendor considering conformity with specifications, delivery terms, quality, and serviceability. Dickinson State University will not pay sales tax (with tax exemption number E-2001) and requires delivered prices (F.O.B. Destination) that include all transportation and handling charges. The university reserves the right to reject any proposals that do not meet specifications and may use a government credit card for payment, which vendors must accept without passing processing fees back to the institution. Payments will be processed within 45 calendar days of receiving a correct invoice, and vendors must comply with all applicable state and federal laws throughout the procurement process.
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| File | Type | Posted |
|---|---|---|
| MayHeatEX25.docx | DOCX document |
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Text version
Dickinson State University Request for Proposals - Furniture
| Title: |
| DSU Request for Furniture Vendors regarding the DSU Ag Expansion Project |
| Purchasing Agency: |
| Dickinson State University |
| Number: |
| 110.6-5-18-025 |
| Procurement Officer: |
| Trent Myran |
| Date Issued: |
| 6/6/2025 |
| Telephone: |
| 701-502-4418 |
| Question Deadline: |
| 7/10/2025 |
| E-mail: |
| trent.myran@dickinsonstate.edu |
| Closing Deadline: |
| 7/17/2025 |
SUBMISSION INSTRUCTIONS
Responses may be submitted using one (1) of the delivery methods listed below. Responses must be received by the Purchasing Agency by the Closing Deadline. Vendors assume the risk of the delivery method selected.
Late responses will be rejected.
| Mailing/Delivery Address: Submit response to the address listed to the right. Contact the Procurement Officer to confirm receipt. |
| Number: 110.6-5-18-025 |
Closing Deadline: 7/17/2025 Purchasing Agency: Dickinson State University Address: 291 Campus Drive City, State, Zip Code: Dickinson, ND 58601
Emailed Responses Allowed: Responses may be emailed directly to the Procurement Officer Trent Myran at trent.myran@dickinsonstate.edu
SPO ONLINE
This solicitation is posted on SPO Online at: https://www.nd.gov/omb/vendor Click on “Bidding Opportunities.” Go to “Recent Solicitations” and find this solicitation.
Vendors must check this website for any amendments and notices related to this solicitation.
Uploading Response using State Procurement Office Online system (SPO Online): Vendors may upload a Response to the SPO Online system. Use “Upload Response” to upload a maximum of five, clearly labeled documents before the Closing Deadline.
Important Uploading Requirements: The maximum file size allowed is 50mb per file. All field entries must be alphanumeric. Dashes and underscores are allowed; however the system DOES NOT accept other special characters such as apostrophe, & symbol, quotation marks, etc.
Offerors will receive an email confirmation from infospo@nd.gov that the upload response was received including the “File Description” for the uploaded files. Review this email to ensure all files were successfully uploaded. If you do not receive an email confirmation, the upload was not successful, and you will need to upload the files again. If you do not receive an email confirmation after the reattempt, contact the Procurement Officer or the State Procurement Office at infospo@nd.gov or 701-328-2740.
Visit https://www.nd.gov/omb/vendor/bidder-resources for the SPO Electronic Response Job Aid which describes how to submit an electronic response
BIDDER INSTRUCTIONS
1. Contact the Procurement Officer as soon as possible with any questions related to the solicitation. A solicitation amendment will be issued if changes are made to this solicitation. A person or firm interested in submitting a proposal should ensure all communications related to the procurement are only with the designated point of contact. This section does not restrict communication with state officials or any member of the legislative assembly unless the state official or member of the legislative assembly is involved directly with the procurement for which the person is interested or has submitted a bid or proposal (N.D.C.C. § 54-44.4-01.1).
2. Dickinson State University must receive the response by the closing deadline. Late responses will be rejected.
3. The vendor assumes the risk of the response delivery method selected. Contact the Procurement Officer to confirm receipt.
4. Dickinson State University does not pay sales tax. Contact the Procurement Officer for the tax exemption number and certificate. (State sales tax exemption #: E-2001. Federal Employer Identification Number 45-0309764.)
5. Prices must be delivered prices (F.O.B. Destination). The successful vendor must pay all transportation and handling charges and file any claims with the carrier for breakage or other losses.
6. Prices must be based upon the specified unit of measure. In the event of mathematic differences between the unit price and extended total price, the unit price will prevail.
7. Award will be made to the lowest responsible vendor considering conformity with specifications, terms of delivery, quality, and serviceability. Responses that do not meet specifications and solicitation requirements will be rejected.
8. N.D.C.C. § 44-08-01 related to ND preference laws shall be applied to any responses received from out-of-state vendors.
9. Contact the Procurement Officer to receive a bid summary.
10. Vendors must complete Bidders List Registration to receive notice of bidding opportunities. Contact Vendor Registry at infospo@nd.gov or 701-328-2683. Register online at: www.nd.gov/omb/vendor.
TERMS AND CONDITIONS
1. The Vendor must comply with all applicable State and Federal laws.
2. All material and workmanship are subject to inspection by the Dickinson State University. Dickinson State University reserves the right to reject any commodities or services and terminate the contract if the Vendor fails to comply with the specifications, terms and conditions, or the seller’s express or implied warranties. Rejected commodities will be removed at the Vendor’s expense. Failure to satisfactorily perform may result in suspension or debarment from the State Bidders List.
3. Dickinson State University may make a payment using a government credit card. Vendor will accept a government credit card without passing the processing fees for the government credit card back to Dickinson State University .
4. Dickinson State University shall make payment under this Contract within forty-five (45) calendar days after receipt of a correct invoice.
5. Supplemental terms and conditions on vendor documents are null and void, unless specifically accepted in writing by the Dickinson State University. All automated end user agreements (e.g. click-through) are specifically excluded, null and void. Clicking shall not represent acknowledgement or agreement to any terms and conditions contained in that agreement. Terms and conditions contained within any documents furnished by the Contractor, including packing slips, shall not supersede the terms and conditions of this contract.
6. This procurement and the resultant contract are subject to all applicable state laws, rules, policies and procedures.
| Authorized Signature: |
| Date: |
Request for Quote Response Sheet
Title: DSU is requesting proposals for the replacement of a heat exchanger located at May Hall, 291 Campus Drive, Dickinson, ND 58601
*A mandatory walk-through is scheduled for Monday, 7/7/2025 at 2:00 pm Mt onsite at May Hall.*
Complete installation is required no later than 9/30/2025.*
Please contact Trent G. Myran at trent.myran@dickinsonstate.edu for questions and further information.
Number: 110.6-5-18-025
Delivery (F.O.B. Destination) Address: Dickinson State University, Ag Building, 400 State Ave, Dickinson, ND 58601
Billing Address: Dickinson State University, 291 Campus Drive, Dickinson, ND 58601 Delivery Date: August 15th, 2025
RESPONSE
| Item No. |
| QTY |
| UNIT |
| DESCRIPTION |
| UNIT PRICE |
| TOTAL PRICE |
| $ |
| $ |
| $ |
| $ |
| Award will be made: All |
| GRAND TOTAL |
| $ |
Can your firm meet the delivery date requirements? (Circle One) YES NO
Vendor Delivery Date (After Receipt of Order):
Vendor Name:
Address:
| City: |
| State: |
| Zip Code: |
| Contact Person: |
| Title: |
| Telephone: |
| Email: |
Bid #: 16629 – ND Educational Directory 2010-2011 Bid Opening Date and Time: 2:00 PM, Tuesday, December 7, 2010
File details come from the government source that posted it. Updated .