Dry van trailers with options

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Transportation Cabinet, issued Request for Bid (RFB) 758 2000000462 for the procurement of dry van trailers with optional equipment to serve Elliott County. The solicitation requests bids for two new, first-quality Vanguard VIP 4000 dry van trailers (or approved equal) with approximate dimensions of 48 feet by 102 inches by 13 feet interior height, equipped with laminated hardwood flooring rated for a minimum 20,000-pound load capacity, LED lighting, sliding air-type suspension, and standard black powder-coat paint. Additional line items include options for van box length extensions in one-foot increments, two rear lift gates with a minimum 2,500-pound capacity, and manufacturer-optional equipment such as door and roof options submitted via Attachment C in Excel format on a thumb or flash drive. Vendors proposing alternate brands or specifications must submit descriptive literature for equality verification, with failure to do so potentially resulting in a non-responsive bid determination. The initial contract period is one year from the date of award, with four optional one-year renewal periods available by mutual written agreement. Written vendor questions were due February 14, 2020, at 10:00 AM ET, with sealed bid submissions required by February 24, 2020, at 1:30 PM ET, submitted in person to the Office of Procurement Services at the Capitol Annex in Frankfort, Kentucky. Award will be made on a best-value basis using a ranking approach with pricing weighted at 90 points and delivery weighted at 10 points, for a total of 100 points, with the lowest-priced bidder receiving the maximum 90 points and delivery time stated in specific working days; late deliveries result in one percent deduction per day from invoices.

Kentucky resident bidders may receive reciprocal preference equal to preferences given by other states, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofits serving individuals with severe disabilities may receive preference equal to 15 to 20 percent of maximum points. All proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date, and prices must be quoted F.O.B. Destination Freight Prepaid and Allowed. Vendors must submit Revenue Form 10A100 for Kentucky tax registration, a Certificate of Authority if a foreign entity, required affidavits, and EEO forms if applicable. Delivery is required to the KYTC Division of Equipment Receiving Shop in Frankfort, Kentucky, with online bidding prohibited and in-person submission mandatory. No specific budget range or award value was disclosed in the solicitation; however, the Commonwealth reserved the right to cancel the RFB if all responses exceeded available funding.