Drone Light Show

Draper City, Utah is issuing a Request for Proposals for a turnkey Drone Light Show with integrated pyrotechnic effects to be performed as part of the annual Draper Days Celebration on Friday, July 17, 2026, at Draper Park field. The procuring jurisdiction is Salt Lake County, with the City of Draper as the procuring agency. The scope of work requires qualified contractors to provide a synchronized light show utilizing 300-400 LED drones for a performance duration of 15-18 minutes, featuring custom choreography synchronized to music, recognition of the America 250 Semiquincentennial, and a minimum of three distinct pyrotechnic sequences with at least 30 pyrotechnic-capable drones. Contractors must demonstrate a minimum of three years (five years preferred) of experience executing public drone shows of similar scale and complexity. The cost proposal must be submitted as a separate sealed document containing a firm, all-inclusive lump-sum price covering all planning, choreography, equipment, labor, testing, safety measures, FAA permitting, music licensing, and post-event restoration. Evaluation criteria are weighted across five core areas: Experience and Qualifications (20%), Quality of Animation, Creativity, and City Integration (25%), Safety, Compliance, and Risk Mitigation (20%), Equipment and Technical Capability (15%), and Cost Proposal (20%). Questions must be submitted by April 16, 2026, at 2:00 p.m. MT, with proposals due April 17, 2026, at 2:00 p.m. MT through the Utah Public Procurement Place (U3P) system, and contract award is anticipated for May 1, 2026, with project commencement upon full contract execution in May 2026.

The procurement does not specify any set-aside designations or restrictions on organizational types that can respond. No incumbent vendors or current contractors are listed in the available documentation. The City intends to award a multi-year contract with an initial term of one year and four additional one-year renewal options, with annual price increases of 3% COLA or CPI, whichever is greater. Contractors must maintain comprehensive insurance coverage including Commercial General Liability ($2,000,000 per occurrence), Unmanned Aircraft Liability ($2,000,000 per occurrence), Workers' Compensation, Automobile Liability ($1,000,000), and Professional Liability ($2,000,000). Payment will be made within thirty days of successful completion and invoice receipt, with the City retaining the option to pay an initial deposit of 20-30% of total contract value. The performance area is located at Pioneer Road and 12500 South with a defined 225-foot buffer zone surrounding the designated drone show area. Specific budget ranges or award values are not disclosed in the available solicitation documents.