DRM 2024-57 #4 Emergency Notification System

The Massachusetts Department of Correction is procuring an Emergency Notification System for the Massachusetts Correctional Institution (MCI) at Norfolk through a competitive bidding process designated as DRM 2024-57 #4. The contract involves the design, installation, and implementation of a comprehensive audible-visual emergency notification system specifically tailored for a correctional environment. Key deliverables include a fully integrated notification infrastructure that can rapidly communicate critical emergency information throughout the facility. Bidders must attend a mandatory site visit and complete background information and entrance waiver forms for all personnel who will be involved in the project. The procurement timeline includes several critical dates: plans and specifications became available electronically on October 23, 2024, a mandatory pre-bid meeting is scheduled for November 5, 2024, and the final bid deadline is November 21, 2024. Potential bidders must submit bid intent forms and completed entrance waivers to Darlene Keane at the Department of Corrections, with specific documentation requirements including a 5% bid deposit and a Certificate of Eligibility from the Division of Capital Asset Management and Maintenance.

The contract includes specific supplier diversity requirements, with a combined Minority Business Enterprise (MBE)/Women Business Enterprise (WBE) participation goal of 10.4% and a Service-Disabled Veteran-Owned Business Enterprise (SDVOBE) participation goal of 3%. Contractors must submit quarterly Supplier Diversity Program (SDP) spending reports detailing their compliance with these diversity requirements. The project has a total contract timeline of 165 days, with 120 days allocated for Substantial Completion and an additional 45 days for Final Acceptance, with liquidated damages of $1,000 per day for failure to meet the completion timeline. Based on the bid results document, two companies submitted bids: LeVangie Electric Co., Inc. from Hanover, MA, with a bid of $1,690,000, and JM Electrical Company, Inc. from Lynnfield, MA, with a bid of $5,037,850. The contract will be awarded to the lowest responsible and eligible bidder, with the expectation of integrating with existing correctional facility infrastructure and meeting strict security and operational requirements specific to a correctional environment.