DQ # DOR160005/Badge Printers and Accessories

The Colorado Department of Revenue issued Documented Quote (DQ) #DOR160005 on behalf of Denver County and Denver City seeking competitive bids for badge printers and related accessories. This procurement solicits quotes for two Zebra ZXP Series 7 Dual Side Card Printers with dual-side lamination capability, one Magicard Rio Pro Duo Card Printer, color ribbons for multiple printer models, laminate materials, cleaning kits, CR80 PVC blank cards, proximity cards, and custom lanyards in quantities specified in the detailed pricing attachment. The State intends to place orders on an as-needed basis rather than committing to fixed volume purchases. All equipment must be newly manufactured with no refurbished items acceptable, and vendors must provide separate pricing for installation services, warranty coverage (both initial and extended), and maintenance/support packages, along with lead times and delivery information. Submissions were required by September 24, 2015, at 9:00 AM Mountain Daylight Time via email to Chelsea Bunker at chelsea.bunker@state.co.us. Pricing must be submitted as firm fixed price, F.O.B. Destination, inclusive of all administrative support, supplies, hardware, software, training, insurance, and other necessary costs. Award will be made to the bidder whose response is most advantageous to the State, with price being the primary evaluation factor, though experience, qualifications, past performance, and delivery capabilities may also be considered. The resulting contract will be for an initial one-year term with options to renew for four additional one-year periods at the State's discretion.

Service-Disabled Veteran Owned Small Businesses (SDVOSBs) meeting Colorado requirements may qualify for a 3% contracting goal preference upon submission of certification from the U.S. Department of Veterans Affairs. All vendors must be registered in the Vendor Self Service (VSS) system prior to the solicitation opening date; however, non-registered vendors will be considered if adequate competition among registered vendors is not demonstrated. The State is exempt from all federal excise taxes and state and local sales and use taxes, with no taxes of any kind to be charged. Vendors must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $1,000,000 general aggregate, Automobile Liability Insurance with $1,000,000 combined single limit, and Workers' Compensation Insurance as required by Colorado statute, naming the State as an additional insured. Payment will be made within 45 days of receipt of products or services and a correct invoice. Historical pricing information provided in the inquiry response document indicates recent unit prices for comparable equipment and supplies, including the Magicard Rio Pro Duo at $2,195.00, color ribbons ranging from $97.50 to $136.00, cleaning kits between $25.00 and $35.00, CR80 PVC cards at $0.075 per unit, proximity cards at $3.85 each, and custom lanyards at $0.871 per unit, though no specific contract value or budget range was disclosed in the solicitation documents.