Downtown Support Historic Resource Survey

The City of DeLand, located in Volusia County, Florida, is seeking a qualified historic preservation consultant to conduct a comprehensive historic resource survey through Request for Proposals (RFP-25-02). The project will focus on surveying 200 properties within the Downtown area and Garden District, with the primary objective of creating a detailed survey report conforming to Chapter 1A-46 of the Florida Administrative Code. Deliverables include a minimum of 200 new or updated Florida Master Site File (FMSF) forms, building upon a previous survey conducted in 1986. The evaluation process will assess proposals across three key categories: price (40 points), project approach (30 points), and qualifications and experience (30 points), with a total possible score of 100 points. Proposals are due by November 21, 2024, at 2:00 P.M. local time, with submittals requiring three paper copies and an electronic PDF file on a USB drive. The Selection Committee will review proposals during a public meeting on December 16, 2024, at 2:00 P.M. in the TRC Conference Room at City Hall, with the contract period running from December 16, 2024, to May 30, 2025.

Eight vendors submitted proposals from various states, including Eocene Environmental Group, Ardurra Group, Inc., Dalton Studio, LLC, Downtown Redevelopment Services, LLC, Integrated Environmental Services, LLC, Stantec Consulting Services Inc., Terracon Consultants, Inc., and TerraXplorations, Inc. The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Terracon Consultants, Inc. emerged as the top-ranked firm through the evaluation process, receiving the highest overall scores ranging from 91.6 to 95.6 points. While a specific budget range is not explicitly stated, the comprehensive evaluation process suggests careful consideration of both technical capabilities and cost. The City reserves the right to negotiate with the highest-ranked, responsive, and responsible firm, and may terminate negotiations and move to the next-ranked firm if an acceptable contract cannot be reached. Insurance requirements include general liability, auto liability, workers' compensation, and professional liability insurance with specific coverage limits.