Downtown commons event beer sales vendor

Montgomery County Parks and Recreation in Tennessee is issuing a Request for Proposals (RFP) to procure qualified bartending service providers to operate beer sales at all 2026 Downtown Commons events. The selected vendor will have exclusive beer sales rights across ten Downtown @ Sundown Concerts (May 15 through October 2), four MoCo Movie Nights (May 30 through August 29), six Fall Break Movie Marathon events (October 12-17), and two Dueling Pianos events (May 22 and September 11), with additional optional events on June 4, July 2, July 4, and September 24. The vendor must purchase all alcohol exclusively through TriStar Beverage, the designated 2026 beer sponsorship distributor, and is responsible for staffing, product coordination, obtaining a beer permit from the Montgomery County Clerk's Office ($250 one-time fee due by April 2026), and operating their own Point-of-Sale system. Beer markups are capped at 150 percent of the wholesale purchase price. The vendor retains all profits from beer sales and receives first right of refusal for any additional events. Montgomery County will provide tables, tents, electricity, chairs, rolling beer coolers, and ice for each event. The deadline for written questions is March 12, 2026, at 10:00 a.m. CST, with answers provided by March 16, 2026; sealed bids must be submitted by March 19, 2026, at 10:00 a.m. CST to Elizabeth L. Black, Purchasing Agent, 350 Pageant Lane, Suite 101-E, Clarksville, TN 37040, or electronically via Bonfire, with bid validity guaranteed for sixty days from the proposal opening date.

The RFP contains no specific set-aside designations for disadvantaged enterprises or restrictions limiting response eligibility based on organizational type. There are no identified incumbent vendors or current contractors referenced in the procurement documents. All respondents must certify compliance with the Iran Divestment Act, the Non-Boycott of Israel Act (if applicable), and Montgomery County's non-discrimination policies. The RFP does not specify an award value or budget range, as the vendor retains all profits from beer sales rather than receiving a fixed contract amount from the County. The contract term covers the 2026 event season, with the procurement focused on identifying an experienced bartending service provider capable of managing beer sales operations across multiple events throughout the year.