DOTD Aggregate, Exp. Clay/Shale, Lightweigh

The Louisiana Department of Transportation and Development (DOTD) is seeking sealed bids for the procurement of aggregates, specifically expanded clay or shale, expanded clay for crack sealing, and lightweight aggregate for deicing purposes. The contract will cover a 12-month period from January 1, 2025 through December 31, 2025, with potential for two additional 12-month renewal periods. The procurement applies to multiple Louisiana parishes, including Beauregard, Bienville, Bossier, Claiborne, and East Baton Rouge. Contractors must have their products pre-listed on DOTD's Approved Materials List prior to the bid opening, with materials subject to specific technical specifications and performance requirements. The bid submission deadline is December 13, 2024, with a public bid opening on the same date, and all bids must be submitted to the DOTD Procurement Section in Baton Rouge, Louisiana. Pricing must be quoted as a unit price per cubic yard, inclusive of all freight and delivery charges, with no advance payments or COD terms accepted.

The solicitation includes a U.S. Preference form that offers a 5% preference for domestically manufactured items, provided the U.S.-manufactured item does not exceed the cost of non-U.S. manufactured alternatives by more than 5%. While no specific set-aside designations for disadvantaged businesses are explicitly mentioned in the documents, vendors must comply with civil rights laws and federal contracting clauses. The estimated quantities for aggregates vary across municipal units, with some locations requiring no materials and others requesting up to 200 cubic yards. Vendors are encouraged to participate in electronic funds transfer payments and must demonstrate compliance with all technical specifications outlined in the Approved Materials List. The contract allows for potential termination or default provisions, and successful bidders will need to meet stringent material quality and performance standards as detailed in the technical specifications. While a specific contract value is not provided, the comprehensive nature of the procurement suggests a significant potential engagement across multiple Louisiana parishes.