Dorm Furniture for McDowell Center

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Education and Workforce Development agency, issued a Request for Bid (RFB) for dorm furniture at the Charles W. McDowell Center located in Louisville, Kentucky. The procurement encompasses nine line items required to furnish fifteen dormitory rooms with a complete bedroom furniture set, including headboards, bedframes, mattresses and foundations, dressers, desks, chairs, nightstands, wall mirrors, and installation services. Specifications reference Leister brand furniture or approved equivalents, with options for dark chocolate or dark wood finishes, FSC-certified wood, and vinyl upholstery. The solicitation was issued on December 22, 2022, with a closing date of January 19, 2023, at 1:30 p.m. Vendors' written questions were due by January 9, 2023, with Commonwealth responses provided by January 11, 2023. All bids must be submitted electronically through the Kentucky eProcurement system after vendor registration in the Vendor Self Service portal. Award will be made on a "best value" basis with pricing allocated 90 points and delivery time allocated 10 points, with the lowest bidder receiving maximum points and subsequent bidders scored proportionally. Delivery is required within a specified number of working days from the order date, with a penalty of one percent per day deducted from the vendor's invoice for each day delivery is delayed beyond the contracted due date. All proposed pricing must remain valid for a minimum of 60 calendar days following the bid due date, and quotations shall be submitted on an F.O.B. Destination, Freight Prepaid and Allowed basis.

The Commonwealth reserves reciprocal preference for Kentucky resident bidders in accordance with KRS 45A.494, and qualified bidders including Kentucky Correctional Industries and Kentucky Industries for the Blind receive preference equal to 20 and 15 percent of maximum points, respectively. No specific incumbent vendors or current contractors are listed in the solicitation materials. Prior to award, successful bidders must submit a completed Kentucky Tax Registration Application (Revenue Form 10A100), required affidavits, and certificates of authority if applicable. The Commonwealth does not include federal excise tax or Kentucky sales and use tax in quoted prices. The contract may be extended to other state agencies with vendor consent. No specific budget range or award value is disclosed in the solicitation materials provided.