Door Replacement and Installation

The Commonwealth of Kentucky's Finance and Administration Cabinet, on behalf of the Department for Behavioral Health, Developmental and Intellectual Disabilities, issued a Request for Bid (RFB 758 19-596) for door replacement and installation services at Western State Hospital in Hopkinsville, Clinton County, Kentucky. This solicitation seeks a master agreement for on-demand door replacement and installation rather than a single project delivery, covering approximately 1,738 doors across the Western State Mental Health Campus. The scope of work includes wooden interior doors available in Nutmeg or Honey stains, metal doors, fire-rated doors with ratings ranging from 20 to 90 minutes, double smoke doors requiring 90-minute fire ratings, metal fire doors, fire-rated safety glass inserts (wired and non-wired), and related hardware including anti-ligature hinges, automatic door closers, kick plates, door wraps, theft protector plates, door sweeps, thresholds, and adjustable bottom shoes. Installation services must accommodate various wall construction types including brick, plaster, ceramic tile, drywall, block, and wood framing, with pricing structured per square inch for doors and safety glass and per hourly rate for installation labor. The contract will be awarded as a master agreement for an initial one-year period with four optional one-year renewal periods available at mutual written approval of both parties. Bidders must submit face-signed solicitations, completed bid information forms, a Kentucky Tax Registration Application Form 10A100, and the fully completed Attachment C-Door Replacement & Installation Price Sheet; failure to complete all required documentation will render bids non-responsive and invalid. The bid closing date was extended through three addenda and ultimately set for May 3, 2019, at 1:30 p.m. Eastern Time, with written questions having been due by April 12, 2019, at 12:00 p.m. Eastern Time. Award determination will utilize a best value ranking approach weighted at 90 points for price and 10 points for installation response time on a 100-point maximum scale, with the lowest responsive and responsible bidder selected for award. A critical requirement added in Addendum No. 3 mandates that all fire-rated doors, including egress pathway doors, require field inspection by an inspector to verify that hardware and fire ratings are correct prior to installation.

The Commonwealth reserves statutory preferences for Kentucky resident bidders and qualified bidders as defined under Kentucky Administrative Regulations, providing preferences equal to 20 percent or 15 percent of maximum points, respectively. Qualified bidder status applies to nonprofit corporations furthering Kentucky Revised Statutes Chapter 163 purposes or qualified nonprofit agencies for individuals with severe disabilities that employ such individuals for at least seventy-five percent of direct labor hours. All bidders must comply with affidavit requirements certifying non-violation of Kentucky campaign finance laws, proper tax registration and payment status, and non-participation in prohibited boycotts; affidavits must be notarized and have a maximum one-year effective period. Vendors claiming resident bidder or qualified bidder status must provide supporting documentation demonstrating authorization to transact business in Kentucky, prior-year corporate income tax filings, Kentucky unemployment insurance fund payments, and maintained workers' compensation coverage. All pricing must be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis with vendors bearing all shipping costs, excluding federal excise taxes and Kentucky sales or use taxes, and quoted prices must remain valid for a minimum of 60 calendar days following the bid due date. No specific budget range or award value is disclosed in the solicitation documents, and no incumbent vendors or current contractors are identified. Bids must be submitted in person to the Finance Office of Procurement Services, Capitol Annex Room 095, Frankfort, Kentucky, with online bidding expressly prohibited.