Door Maintenance and Repair Services San Antonio State Hospital and San Antonio State Supported Living Center

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0015706) for comprehensive door maintenance and repair services at the San Antonio State Hospital and San Antonio State Supported Living Center. The procurement seeks a contractor to perform non-fire and fire door services, including maintenance, repair, replacement, and installation of metal, wood, and fireproof doors across a total of 104 doors (53 at the State Hospital and 51 at the State Supported Living Center). Mandatory on-site visits are scheduled for March 24 and 25, 2025, at 9:00 AM, with bid responses due on April 10, 2025, at 10:30 AM. The initial contract term will begin upon award and expire on August 31, 2025, with options for up to three additional one-year renewals through August 31, 2028. Evaluation will be based on best value to the State of Texas, considering the bidder's ability to meet specifications, performance delivery requirements, and pricing. Contractors must submit firm, fixed prices and provide comprehensive documentation including HHS Solicitation Affirmations, Addendum Acknowledgement, Pricing Schedule, Bidder Reference Form, Contractor Qualifications Form, and a HUB Subcontracting Plan.

The solicitation includes a Historically Underutilized Business (HUB) Subcontracting Plan with a 32.9% HUB utilization goal, requiring all respondents to complete detailed documentation demonstrating good faith efforts to include HUB vendors in subcontracting opportunities. Contractors must carry specific insurance types, including workers' compensation, commercial general liability, commercial automobile liability, professional liability, and umbrella liability insurance. The pricing structure allows for a markup on parts not to exceed 20%, with an estimated annual parts usage of $10,000. The estimated annual contract includes 1 lot of base services, 2000 standard hourly labor hours, 500 overtime labor hours, 50 holiday labor hours, and 20 emergency labor hours. Vendors must complete a two-step registration process through the Enterprise Portal, which can take up to five business days to receive login credentials. Potential bidders are required to demonstrate professional qualifications, including providing at least three verifiable references for similar contracts completed within the last five years, and detailing their operational capabilities, customer service processes, and 24-hour contact personnel.