Door hardware and supplies

The West Virginia Department of Administration Purchasing Division is conducting a Centralized Request for Quote (CRFQ) on behalf of the West Virginia Schools for the Deaf and Blind (WVSDB) for a one-time purchase of door hardware and supplies. The procurement involves 13 different line items totaling 289 units of specialized hardware components, including entrance locks (models 92 and 53), passage latches, classroom security devices, Von Duprin exit devices, hanger hinges, door light kits, Schlage lock mechanisms, and key blanks. All items must be new and unused, with specific requirements for manufacturers like Schlage, Von Duprin, Hager, Rockwood, and HPC. The solicitation (CRFQ DBS2600000004) requires vendors to submit unit pricing for each line item, with the contract to be awarded to the vendor presenting the lowest overall total cost while meeting all mandatory specifications. Key dates include a question submission deadline of November 5, 2025, at 3:00 PM EST, and a bid opening date of November 18, 2025, at 1:30 PM EST. Vendors must deliver the hardware to the WVSDB facility at 301 East Main Street in Romney, West Virginia within 15 calendar days of receiving a purchase order.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and be registered with the West Virginia Purchasing Division. The contract requires compliance with all applicable federal, state, and local laws, with potential contract cancellation if delivery timelines are not met or specifications are not fulfilled. No specific budget range or award value is explicitly stated in the documents. Vendors can submit bids electronically through wvOASIS, by paper delivery, or via facsimile to (304) 558-3970. The primary point of contact is James W. Atkins, who can be reached at (304) 558-0094 or james.w.atkins@wv.gov. Bids must be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, WV 25305-0130, with all necessary signatures and acknowledgment of any issued addenda.