Door and Window Installation and Repair

Pinellas County's Department of Administrative Services (DAS) has issued Invitation to Quote (ITQ) #23-0588-ITQ for Door and Window Installation and Repair services across all DAS locations. The procurement seeks to establish a comprehensive contract for windows, doors, frames, door hardware, installation, repair, and replacement services. Vendors must submit electronic quotes through the OpenGov procurement website by May 18, 2023, at 3:00 pm, with a contract duration anticipated to be 36 months and potential extensions for two additional 24-month periods. The solicitation requires detailed pricing proposals including line items for various door and frame types, hinges, and installation services, with estimated annual quantities for supplies and labor. Vendors must provide comprehensive company information, demonstrate experience in similar work, and submit at least four customer references (excluding Pinellas County Government references). The county will evaluate submissions based on responsiveness, meeting specifications, and vendor qualifications, with a policy of accepting the lowest responsive and responsible submittal.

The procurement includes a Sheltered Market program providing first opportunity to qualified Small Business Enterprise (SBE) firms located in Pinellas, Hillsborough, Pasco, and Manatee Counties for contracts between $5,000 and $100,000. To qualify as an SBE, firms must have annual sales not exceeding $3 million for goods/services or $8 million for construction services, and no more than 50 employees. Vendors must comply with local, state, and federal regulations, including background checks, insurance requirements, and safety protocols. The county will utilize an electronic payment (ePayables) system, offering vendors the option to accept credit card-based payments. Participating vendors must complete a W-9 form and are subject to payment terms of net 45 days, in accordance with Florida Statute 218.73. While specific budget ranges are not explicitly stated, the solicitation suggests an ongoing, potentially significant contract with flexible ordering based on DAS facilities' needs.