Document Scanning
Closed State & local contract opportunity Posted
- Solicitation number
- BD-27-1336-SCHOO-ADMIN-133157
- State
- Massachusetts
- Responses due
Opportunity facts
- Jurisdiction
- UNSPSC code
- Points of contact
Opportunity details come from commbuys.com. Updated .
About this opportunity
Tewksbury Public School District is requesting quotations for document digitization services under the SWC FAC126 cooperative vehicle, with proposals due September 30, 2026 and a mandatory site visit walkthrough on September 16, 2026 at 9:00 a.m. at the School District Offices; bids submitted without site visit attendance will not be accepted.
The scope involves scanning approximately 30 banker boxes of physical documents from AP/Payroll (24 boxes), HR (4 boxes), and Superintendent's Office (2 boxes) into high-quality PDF digital files. The vendor is responsible for document pickup and transport from the Central Office at 139 Pleasant Street, Tewksbury, Massachusetts; scanning and indexing documents by department and other specified categories; performing quality control verification; and delivering scanned files on secure external hard drives. The vendor must provide a detailed project timeline in the proposal and deliver a test scan prior to full scanning operations. Following project completion, the vendor is required to maintain scanned documents for 30 days after delivery and subsequently provide a shred certificate confirming secure destruction of original documents.
The project is expected to begin October 5, 2026 and be completed by November 23, 2026. The point of contact is Stephen Pifalo at 978-640-7825 option 9.
Opportunity text
Tewksbury Public School District is seeking proposals from qualified vendors under the SWC FAC126 for a Document Digitization Services located in Northeastern Massachusetts. The scope of work involves the scanning of various physical documents into digital formats for archival and easy access.
Files
| File | Type | Posted |
|---|---|---|
| TPS Scanning 2026.pdf | ||
| Prevailing Wages - Tewksbury 9-14-26.pdf |
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