Document Imaging Products and Software Maintenance
Closed State & local contract opportunity
- Solicitation number
- 060-2865401-MB
- State
- California
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- Point of contact
-
- Mary Barreto mbarreto@ocsheriff.gov (714) 834-2065
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The County of Orange, Sheriff-Coroner Department is seeking competitive bids for a Document Imaging Products and Software Maintenance contract through a fully electronic solicitation. The procurement specifically covers maintenance for two Panasonic KV-S5076H scanners and two ChronoScan Professional Client Software Licenses, with a three-year maintenance term. Key deliverables include setting up job scans for different background groups (Sworn, Non-Sworn, and CCW Applicants), maintaining customized scanning software, converting scanned images to TIFF format, and storing images in the Orange County Sheriff-Coroner Department's AX System. The bid is due on July 29, 2025, at 4:00 pm, with a bid validity period of 365 days. The solicitation requires bidders to provide advanced replacement warranty, staff training, and technical support Monday through Friday from 8 AM to 5 PM PST, with a two-hour response time for technical support calls. Evaluation will focus on the lowest responsive and responsible bidder, with the County reserving the right to make multiple awards or reject any or all bids.
The procurement includes preference policies for Local Small Businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE), offering potential bid price reductions of 5% for local small businesses or 8% for businesses certified in both categories. Bidders must be certified with the California Department of General Services and maintain their principal operations within Orange County. The contract will be structured as a firm fixed-fee arrangement, with pricing components including ChronoScan Professional Client Software Licenses, Panasonic Scanner maintenance, and Systems and Solutions (SANDS) Professional Services. While specific dollar amounts are to be determined, the contract allows for 16 hours of professional services billable in 15-minute increments. No price increases will be considered during the first contract term, with a minimum 30-day advance notice required for any subsequent price adjustments. The procurement includes a Labor and Material Payment Bond and a Faithful Performance Bond to ensure contractor compliance and financial protection for the County.
Opportunity text
The County of Orange, Sheriff-Coroner, (hereinafter referred to as County) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for Document Imaging Products and Software Maintenance. The awarded Contract, (hereinafter referred to as Contract) will be between the County and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the model contract terms, conditions and scope of work. This is a fully electronic solicitation - only electronic bids submitted through the County's online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the model contract and any solicitation attachments and/or exhibits.
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