Model_Contract_-_Document_Imaging_Products_and_Software_Maintenance_-_IFB_COPY.pdf
PDF 11 MB Posted
- Solicitation number
- 060-2865401-MB
- Issued by
- Orange County, San Francisco City, California
About this file
This is a contract between the County of Orange Sheriff-Coroner Department and an unnamed contractor for Document Imaging Products and Software Maintenance. The contract involves maintenance for two Panasonic Scanners and two ChronoScan Professional Client Software Licenses for a three-year term. The contractor will provide maintenance, technical support, and an advance replacement warranty for the scanners. Specific services include setting up job scans, organizing scanned images into different background groups, maintaining scanner customization, converting images to TIFF format, and providing training for Sheriff-Coroner Department staff on scanner and software operation.
The contract is structured as a firm fixed fee arrangement with pricing for software licenses, scanner maintenance, and professional services. The total contract amount is to be determined (TBD), with costs for two ChronoScan Professional Client Software Licenses, maintenance for two Panasonic Scanners (KV-S5076H models), and up to 16 hours of SANDS Professional Services. The contract includes provisions for no price increases during the first term, requires 30-days notice for any subsequent price adjustments, and offers the possibility of renewal for two additional one-year terms subject to County Board of Supervisors approval. The services will be provided at the County of Orange Professional Standards Division located in Santa Ana, California.
View the file
Other files
Show all 11
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
County of Orange Sheriff-Coroner Department
MA-060-22011488
Scanning and Indexing Services
File No.: 2223101
Revised 4/28/22
ATTACHMENTC
Index Field Configurations
Contractor shall configure scanner to read the top barcode sheet for personal information. Scanning software will recognize the following Index Fields:
Fields:
Field Name Required? Format Field Length Example Notes
Last_Name Yes Text 100 SMITH
First_Name Yes Text 50 JOHN
Middle_Name No Text 50
SSN Yes Text 11 123-45-6789
Section Yes Text 50 D_Driving_Record List supplied Position_Applied_For Yes Text 100 Administrator I
Year_Applied Yes Numeric 4 2016 List supplied Status Yes Text 20 Current Employee List supplied Scanned_By Yes Text 100 JANE DOE List supplied
Section List:
Sworn Individuals Non-sworn Individuals A_Background_Narrative A_Employers B_Personal_History_Statement B_Reference C_Fingerprints_Firearms C_Police D_Driving_Record D_Education E_Local_LE_Agency_Checks E_Financial References F_Credit_Card F_Military Education G_Education_Verification G_Waivers_Pre_Investigations H_Citizenship_Age_Verification H_Misc I._Military_History
J_Dissolution_of_Marriage
K_Employment_History
L_Relatives_Personal_Reference
M_Neighborhood_Checks
N_Med_Psych_Clearance
O_Misc_Other_Documentation
Year Applied:
2025 2018 2011 2024 2017 2010 2023 2016 2009 2022 2015 2008 2021 2014 2007 2020 2013 2006 2019 2012 2005
Status List:
A_Current Employee B_Term C_Non-Select D_Security Clearance E_Reserve F_Pending_Action_Do_Not_Destroy
File details come from the government source that posted it. Updated .