Document Content Scanner and Remediation Platform

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Office of Technology, is soliciting quotes under CRFQ OOT2700000009 for a document content scanner and remediation platform, with questions due November 6, 2026 and quotes due November 17, 2026 at 1:30 p.m.

The solicitation seeks an all-inclusive annual subscription and scanning platform covering setup, implementation, onboarding, single sign-on integration, document discovery, Web Content Accessibility Guidelines (WCAG) scanning, an auto-remediation engine, unlimited storage, and user licenses for all web properties. Invoicing and delivery go to the Office of Technology in Charleston, West Virginia, and the listed jurisdiction is Kanawha County.

The contract is an open-end, four-year term with four line items: a Year One subscription and scanning platform, Year Two, Year Three, and Year Four subscriptions, each at one unit. A separate line covers additional site add-on fees, with 25 units estimated for evaluation purposes only. Add-ons are purchased as needed at the fixed rates bid, and the state makes no guarantee of the number of additional sites or add-on licenses it will order. The vendor is compensated only for authorized quantities ordered and delivered. Pricing is submitted as fixed unit prices for each line item.

Toby L. Welch of the WV Purchasing Division is the point of contact at (304) 558-8802 or toby.l.welch@wv.gov.