Final_CRFQ_0231_OOT2700000009_1_WV_CRFQ_FORM.PDF
PDF 739 KB Posted
- Solicitation number
- CRFQ 0231 OOT2700000009 1
- Issued by
- Kanawha County, West Virginia
About this file
This is a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Office of Technology (WVOT) to establish an open-end contract for a document content scanner and remediation platform. The solicitation seeks a comprehensive, all-inclusive annual subscription and scanning platform that includes setup, implementation fees, onboarding, single sign-on (SSO) integration, document discovery, Web Content Accessibility Guidelines (WCAG) scanning, auto-remediation engine, unlimited storage, and user licenses for all web properties. The contract encompasses four line items: Year One annual subscription and scanning platform (1 unit), additional site add-on fees (25 units estimated for evaluation purposes only), Year Two annual subscription and scanning platform (1 unit), Year Three annual subscription and scanning platform (1 unit), and Year Four annual subscription and scanning platform (1 unit). The solicitation closes on November 17, 2026, at 1:30 p.m., with questions due by November 6, 2026, at 3:00 p.m. The contract term spans four years with the possibility of additional site add-ons on an as-needed basis throughout the contract period.
Pricing is to be submitted as fixed unit prices for each line item, with actual purchases for additional site add-on fees made only on an as-needed basis at the fixed rates bid. The state explicitly makes no guarantees regarding the actual number of additional sites or add-on licenses that will be ordered, and the vendor will be compensated solely for authorized quantities ordered and delivered. Invoicing and delivery are directed to the WV Office of Technology at Building 5, 10th Floor, 1900 Kanawha Boulevard East, Charleston, West Virginia. The point of contact for the solicitation is Toby L. Welch, WV Purchasing Division, at (304) 558-8802 or toby.l.welch@wv.gov. No set-asides, incumbent information, or specific funding source details are identified in the document.
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| File | Type | Posted |
|---|---|---|
| CRFQ OOT2700000009 BID DOCUMENTS.pdf |
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Text version
Date Printed: Oct 27, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Info Technology
Proc Folder: 2096983 Reason for Modification:
Doc Description: Document Content Scanner and Remediation Platform
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-10-27 2026-11-17 13:30 CRFQ 0231 OOT2700000009 1
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Toby L Welch
(304) 558-8802 toby.l.welch@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 27, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Office of Technology (WVOT) to establish an open-end contract for the purchase of a document content scanner and remediation platform, training, and deployment services as more fully described in the specifications contained herein.
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Annual subscription & scanning platform Year
One
1.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
ALL-INCLUSIVE BASE ANNUAL SUBSCRIPTION & SCANNING PLATFORM-(INCLUDES ALL SETUP/IMPLEMENTATION FEES, ONBOARDING, SSO INTEGRATION, DOCUMENT DISCOVERY, WCAG SCANNING, AUTO-REMEDIATION ENGINE, UNLIMITED STORAGE, AND USER LICENSES FOR ALL WEB PROPERTIES LISTED IN APPENDIX A)
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Additional site Add-On fee 25.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
ADDITIONAL SITE ADD-ON FEE Per Page-IF ADDITIONAL UNIQUE FQDN OR SUBDOMAINS NEED WCAG SCANNING, AUTO-REMEDIATION THAT WERE NOT INCLUDED IN APPENDIX A DURING CONTRACT TERM, INCLUDING SETUP/
CONFIGURATION
The quantities indicated on the Pricing Pages foR (Additional Site Add-On Fee) are estimated figures provided strictly for bid evaluation purposes only. The State makes no guarantees, express or implied, as to the actual number of additional sites or add-on licenses that will be ordered under this Contract. Actual purchases will be made on an as-needed basis throughout the contract term. The Vendor shall be paid only for actual, authorized quantities ordered and delivered at the fixed unit prices bid.
Date Printed: Oct 27, 2026 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Annual subscription & scanning platform Year
Two
1.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
ALL-INCLUSIVE BASE ANNUAL SUBSCRIPTION & SCANNING PLATFORM-(INCLUDES ALL SETUP/IMPLEMENTATION FEES, ONBOARDING, SSO INTEGRATION, DOCUMENT DISCOVERY, WCAG SCANNING, AUTO-REMEDIATION ENGINE, UNLIMITED STORAGE, AND USER LICENSES FOR ALL WEB PROPERTIES LISTED IN APPENDIX A)
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Annual subscription & scanning platform Year
Three
1.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
ALL-INCLUSIVE BASE ANNUAL SUBSCRIPTION & SCANNING PLATFORM-(INCLUDES ALL SETUP/IMPLEMENTATION FEES, ONBOARDING, SSO INTEGRATION, DOCUMENT DISCOVERY, WCAG SCANNING, AUTO-REMEDIATION ENGINE, UNLIMITED STORAGE, AND USER LICENSES FOR ALL WEB PROPERTIES LISTED IN APPENDIX A)
Date Printed: Oct 27, 2026 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
WV OFFICE OF
TECHNOLOGY
OFFICE OF TECHNOLOGY BLDG 5, 10TH FLOOR
1900 KANAWHA BLVD E,
BLDG 5 10TH FLOOR
1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Annual subscription & scanning platform Year
Four
1.00000 EA
Comm Code Manufacturer Specification Model #
43230000
Extended Description:
ALL-INCLUSIVE BASE ANNUAL SUBSCRIPTION & SCANNING PLATFORM-(INCLUDES ALL SETUP/IMPLEMENTATION FEES, ONBOARDING, SSO INTEGRATION, DOCUMENT DISCOVERY, WCAG SCANNING, AUTO-REMEDIATION ENGINE, UNLIMITED STORAGE, AND USER LICENSES FOR ALL WEB PROPERTIES LISTED IN APPENDIX A)
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions are due by 3:00 p.m. 2026-11-06
Document Phase Document Description Page
OOT2700000009 Final Document Content Scanner and Remediation Platform
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