DOC Validation Stickers

The Rhode Island Department of Corrections has issued a Request for Quotation (RFQ26006465) for the procurement of 500,000 thermal security validation stickers and registration cards for vehicle registration purposes. The solicitation opened on April 6, 2026, at 9:00 AM EDT and closes on May 4, 2026, at 10:00 AM EDT, with vendor questions accepted through April 21, 2026, at 2:00 PM EDT. Prospective vendors must supply thermal transfer printable retroreflective stickers with counterfeit-proof directional security marks visible only at specific viewing angles, along with associated registration receipt forms and printing system support services. The stickers must meet rigorous technical specifications including minimum coefficients of retroreflection per ASTM E-810, maintain a two-year service life with at least 50% brightness retention, demonstrate wet abrasion resistance after 1,000 cycles of wet scrub testing, and exhibit solvent resistance to gasoline, kerosene, mineral spirits, and automotive cleaners. Bidders must demonstrate pre-qualification by providing evidence of existing contracts in at least three other jurisdictions with similar thermal transfer motor vehicle validation sticker printing systems, along with references and contact information; failure to submit sample stickers will result in automatic disqualification. All proposals must be submitted electronically through the Ocean State Procures portal at www.ridop.ri.gov by the stated deadline, and vendors must register in the system and possess all required federal, state, and local licenses prior to submission. The initial contract period will commence approximately July 1, 2026, for one year, with options for renewal for up to four additional 12-month periods based on vendor performance and fund availability.

Minority and women-owned businesses must be included in the procurement with a minimum of 15% participation of the total dollar value of the entire contract. All vendors must maintain general liability insurance with combined single limits of $1,000,000 per occurrence, workers compensation insurance of $100,000 each accident, and automobile liability insurance of $1,000,000 each occurrence, and must complete a comprehensive Vendor Certification Questionnaire including disclosures regarding suspension, debarment, contract terminations, environmental fines, and government official affiliations. Bid pricing shall be quoted as a single, firm unit price for the entire contract term, with the quoted price serving as the maximum price during the agreement period, and the State will withhold a contract administrative fee of 0.33% of the total annual contract value upon invoice payment. No incumbent vendors or current contractors are identified in the solicitation documents. The procurement does not specify an explicit award value or budget range; however, the contract encompasses 500,000 units of validation stickers with delivery terms of Free on Board Destination including inside delivery at no additional cost.